• Journal of Korean Society of Archives and Records Management
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• v.13 no.1
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• pp.181-187
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• 2013

This paper introduces the elaboration of official documents, archival organizations, and the tradition of records in Mongolia from 1694 to 1921. Modern records management began in 1912. Back then, Mongolians had special rules to send and receive official documents, and to register the sent and received official documents. Official documents were used to deliver decrees and policies of the Khan and were used to deal with internal affairs. After their independence in 1911, the traditional documents were collected and preserved. Records managers and archivists were trained by decrees in Mongolia.

• Journal of Korean Society of Archives and Records Management
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• v.24 no.1
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• pp.111-136
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• 2024

This study aims to identify the current status of the village citizen archivist training program (hereinafter "training program") and propose a competency-based training program operational model to improve it. With the steadily increasing number of training programs, revitalizing programs and systemizing operations become imperative. This study focuses on achieving the program's goals, the competence of village citizen archivists, and the continuity of training programs and archiving activities. To this end, the meaning and role of village citizen archivists were investigated through domestic and international literature. Moreover, the current status of training programs from 2015 to 2023 was identified, and the implications of literature reviews and case studies were verified through interviews with the program educators. The implications of the interview were summarized as the program operational plan for each goal, the competence of village citizen archivists, and the development plan, thereby being reflected in the operational model. The competency-based education program operational model was proposed to incorporate a model structure, design principles, curricular modules for each goal, and considerations for each stage of education program operation.

• Journal of Korean Society of Archives and Records Management
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• v.1 no.1
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• pp.95-129
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• 2001

The treatise is a follow-up thesis of "The Archival Management : destination of its education" published by The Research Institute for Korean Archives and Records in June 17, 2000, and it was written to secure its original temper of the "Archival Management" which has established at first as the domestic collegiate educational course. Presently, we are mixed up for interpretation of terminology by facing unfamiliar words: such as, Archives, Documents, Manuscripts, Records / Archival Management, Archival Preservation / Archivist, Archival Conservator, Manuscripts Curator and Record Manager. Also, tile treatise has confirmed scholars' various opinion about its education and curriculum not only domestic but overseas scholars, and examined realities and course of studies of 4 overseas countries, and also have purpose to pursue domestic universities' actual condition of curriculum and its reform measure. And since dispositon of Archivist and the professional organization of the Archivist was based on the Laws, therefore, establishment of an educational institution for Archival Management from now on will be expanded more and need to be accelerated. Accordingly, the universities that already established or to be established from now on, shall be needed educational quality and its contents to be ascended. Its concrete plan is as follows : (1) Now, disarranged archive and record words, and to make publish 'Glossary of Archives & Records' as soon as possible. (2) Remind the substance of the Record and Archival Management and its sphere again and need to be considered alteration of the studies' name. (3) There needs to establish the role and establishment of conception of Archivists. (4) Refer to the theory and practical educational method of overseas professional Archivist Scholars, but to be needed to develop the curriculum which is accorded with am tradition and way of thinking. (5) Confer for development of teaching materials and educational method jointly through 'Academic Society', and there needs reorganize the subject which is fit for each university's characteristics. (6) Recently, "Cultural Resources Studies" for research specialization which has established in Graduate School of Tokyo University was very useful to us. We also need to be considered such establishment of process.

• The Korean Journal of Archival Studies
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• no.2
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• pp.3-48
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• 2000

The collection and transfer of records is a very basic stage in the whole process of records and archives management. However they are regarded as an non-professional art of work in records management that are performed easily by everyone. Therefore they have been treated not properly in the scholarly discussion of archival sciences in Korea. The collection and transfer of records play an active role in the making of effective administrative system, in accumulating and sharing the knowledge and informations of political, economical, social and cultural values. On the basis of proper collection and transfer of records our democracy can operate regularly and our daily experiences can be preserved as historical resources. For the optimal-functioned collection and transfer of public records the archivists for this task must have a comprehensive understanding of whole process of records management and possess suitable professional skills. Moreover there are many sorts of preliminary works needed for this task, as follows: an accurate defining of administrative organizations and their tasks, thorough understanding of records management institutions on their own competence and ability, and the establishment of technical standards for their tasks. Additionally the archivists are able not only to consider the present informational and evidential values of the records, but also the historical values. It can be said that the collection and transfer of records is a "synthesis of records management skills" exerted by an archivist. According to the newly established law of public records management, the collection and transfer of public records must be registered at first electronically. Through this procedure the whole contents of produced and transmitted records, which are to be transferred, can be reported in detail. By means of this report the archival institutions and the archivists can trace back the each items of records(archives) and the result of their arrangement to identify a certain object. There are also new storage strategies employed to increase the whole sum of stored informations, i. e. records and archives, in spite of reducing the storage costs. It will be achieved by differentiations of the preservation methods for each sorts of records by the criteria of storage-period, -place, and -method. Many supplementary methods are also prepared to help the collection of important records(archives) in a complete structure and form. To let this new concept and system of collection and transfer of records operate properly, a number of professional archivists should be posted in the needed places throughout the whole administrative body. Their training must be also updated for the newly defined task of collection and transfer of records.

• Journal of Information Management
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• v.40 no.3
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• pp.151-176
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• 2009

The purpose of this study is to propose effective management plan for official seal guaranteeing authenticity of archival records. For this, this paper attempts to investigate current management conditions of central governments and National Archives. First, disclosure of information on official seal register in central government was requested. In addition, surveys and interviews with person in charge were carried out. Additionally, official seal lists of National Archives were analyzed and the person in charge was interviewed. Based on these, this paper proposed management plans of official seal such as a periodic inspection of management conditions, training programs for the person in charge, selective acquisition, reporting of the current state, improvement of law system, improvement of document formats, and establishment of an electronic seal management system, etc.

• The Korean Journal of Archival Studies
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• no.20
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• pp.3-32
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• 2009

When the record management faces to the information environment, the practices based on self-judgment needs more open and considerate policies. New viewpoint that treat records as information and treat information as records will produce new mutual-conscious behavior that create records based on the value of information usage and maintain information data based on the reliability as an record. As the internal aspect how to create records well, how to transfer them well, and how to archives them well used to be the focus of record management, existing legislation, guidelines, and training seem to be mainly related to this front steps. We should also address issues according to the succeeding information services, including opening to the relevant, sharing, duplicating, information security, privacy protection, and constructing collections with continual supplement. This paper observe the confusion of the viewpoints in the recent reports, explain the need of fusion viewpoint, and suggest interconnecting feedback cycle between record management system and general information system.

• The Korean Journal of Archival Studies
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• no.58
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• pp.95-145
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• 2018

As a communication language, non-text records and archives such as photographs, images, and videos are becoming more important than text records. As a result, domestic institution, organizations, and specialists related to record management have been emphasizing the necessity of the archive management system appropriate for the distinctive characteristics of image records. This paper summarizes the points to be considered for the establishment of the Korean audiovisual archives management system, based on the writer's experience of participating in the International Audiovisual Archives Management Training for professionals in the world(INA Frame) of 2018. In particular, various types of contents including cinema, broadcasting, cultural should be managed at the national level. Furthermore, the necessity of a new concept establishment for "public audiovisual heritage" is accentuated. In addition, the tasks regarding the establishment of foundation, such as the modification of the related systems and infrastructures, and the layouts of the institution or governance, should be reviewed and revised. Moreover, the preliminary tasks revised, should be lead to the establishment of stable management system for public audiovisual archives of Korea.

• The Korean Journal of Archival Studies
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• no.49
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• pp.51-75
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• 2016

A records management agency assessment must reflect the possibility of actual situations including conditions and implementation. Institutional evaluation systems and indicators tools to improve records management. However, the reality is difficult if they are not conducted through the resources and efforts of the organization. The 2017 evaluation system of the National Archives of Korea and the index, which was published in March 2016, are expected to be highly difficult to perform as the frontline field tasks of the institution for a year. It is composed of indices with questionable effectiveness that are difficult to implement on the field. Some of these include the following: three training sessions for more than 10% of all employees, submission of document archive pictures of all schools, submission of the index items of all documents, increasing the utilization level of the standard record management system for the electronic documents that have not been transferred for several years, the transfer of non-electronic documents of all institutions, reclassification of non-disclosed records, etc. It recognizes the fundamental problems of the records management system and the 2017 evaluation indicators that the National Archives has mentioned about operations. As such, now is the time to reflect the years of experience in the field to amass knowledge that will help improve records management.

• Journal of Korean Society of Archives and Records Management
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• v.23 no.1
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• pp.63-79
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• 2023

In modern society, there remain underprivileged communities that do not perform their own archival activities and documentation. Thus, many outside citizen archivists take the role of documenting the lives and activities of such communities on their behalf. However, ensuring the partyhood of these citizen archivists who are not part of the community proves to be problematic. This study aims to analyze how outside citizen archivists acquire partyhood in the process of documenting underprivileged communities through a case study labeled "Citizen Archivist Training Project" in Wanwol-dong, an area in Busan with a huge prostitution business. First, the process of acquiring partyhood in the outside citizen archivists' documentation of underprivileged communities was divided into three stages, following the literature review process. Second, this partyhood acquisition process was investigated stage by stage through interviews with participants in the case study in Wanwol-dong. Third and finally, following the investigation's findings, the attitude and position outside citizen archivists should have and take, respectively, in documenting underprivileged communities were identified.

• International Journal of Knowledge Content Development & Technology
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• v.7 no.4
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• pp.51-69
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• 2017

Availability, awareness and use of electronic resources provide access to authoritative, reliable, accurate and timely access to information. The use of electronic information resources (EIRs) can enable innovation in teaching and increase timeliness in research of postgraduate students which will eventual result into encouragement of the expected research-led enquiry in this digital age. The study adopted a descriptive survey design. Samples of 300 of postgraduate students within seven out 13 Faculties were randomly selected. Data were collected using questionnaire designed to elicit response from respondents and data were analyzed using descriptive statistics methods percentages, mean, and standard deviation. Results indicated that internet was ranked most available and used in the university. Low level of usage of electronic resources, in particular, full texts data bases is linked to a number of constraints: Interrupted power supply was ranked highest among other factors as speed and capacity of computers, retrieval of records with high recall and low precision, retrieving records relevant to information need, lack of knowledge of search techniques to retrieve information effectively, non possession of requisite IT skills and problems accessing the internet. The study recommended that usage of electronic resources be made compulsory, intensifying awareness campaigns concerning the availability, training on use of electronic resources and the problem of power outage be addressed.