• Journal of Korean Society of Archives and Records Management
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• v.22 no.4
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• pp.129-149
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• 2022

Records have temporal characteristics, including the past and present; linguistic characteristics not limited to a specific language; and various types categorized in a complex way. Processing records such as text, video, and audio in the life cycle of records' creation, preservation, and utilization entails exhaustive effort and cost. Primary natural language processing (NLP) technologies, such as machine translation, document summarization, named-entity recognition, and image recognition, can be widely applied to electronic records and analog digitization. In particular, Korean deep learning-based NLP technologies effectively recognize various record types and generate record management metadata. This paper provides an overview of Korean NLP technologies and discusses considerations for applying NLP technology in records management. The process of using NLP technologies, such as machine translation and optical character recognition for digital conversion of records, is introduced as an example implemented in the Python environment. In contrast, a plan to improve environmental factors and record digitization guidelines for applying NLP technology in the records management field is proposed for utilizing NLP technology.

• The Korean Journal of Archival Studies
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• no.11
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• pp.91-122
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• 2005

Appraisal is a basic archival function that analyzes values of records and determines the eventual disposal of records based upon their archival values. In electronic records environment, however, appraisal is different from traditional appraisal system that mainly is based on paper records. Since electronic records don't have physical entity and strongly depend on computer technologies, archivists fall into various dilemma in appraisal of electronic records. Moreover, because creation environment of electronic records is remarkably complex and diversified, appraisal of electronic records cannot be done until the later stages of the life cycle of the records. In Korea, appraisal system is founded on the Tables of Transaction for Records Scheduling through which disposal activities of all records are definite in a concrete form. However, there are little institutional infrastructures associated with appraisal of electronic records. Therefore this paper will intend to analyze characteristic features about appraisal of electronic records as a preliminary study for establishing appraisal system of electronic records in Korea. For this purpose, I have firstly compared creation environment of electronic records with traditional creation environment mainly based on paper records, and analyzed differences between appraisal of electronic records and traditional appraisal system based on paper records in view of recordness of electronic record. then I have examined functional appraisal that focuses on functions and activities in which the records are created and used, and discussed about main issues in relation to establishing appraisal system of electronic records.

• The Korean Journal of Archival Studies
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• no.65
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• pp.89-108
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• 2020

Twenty years after the Records Managemen Act was first enacted, the archiving environment has changed a lot. The advent of the electronic records environment, the importance of presidential records management, and the importance of managing private records have been a direct background to the 2006 revision of the Records Management Act. The field of electronic records management and the field of presidential records management have challenges and limitations, but have been steadily developing. However, in the private sector, archiving has not changed significantly compared to the voluntary activity. Now the maeul-community is calling for a response from the records management community. A society develops when the private and public sectors cooperate with each other and form healthy check-ups. In the archiving field, it must also become active through cooperation.

• Journal of the Korean BIBLIA Society for library and Information Science
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• v.35 no.1
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• pp.273-300
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• 2024

In the electronic records environment, along with discussions on ways to digitize analog records, it is important to prepare preservation strategies for each type of records produced and received electronically. In the same context, there is a need for discussion on applying a preservation format selection system with the goal of long-term preservation of data sets and audio-visual type electronic records other than document types. Audiovisual records must apply preservation strategies appropriate to the characteristics of each medium, such as images, audio, and video. This study establishes unique standards for selecting a preservation format for audio-visual electronic records through analysis of Significant Properties based on literature review, composed audio-type preservation format suitability evaluation items, and proposed a recommended format based on the results of applying them.

• Journal of Korean Society of Archives and Records Management
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• v.16 no.4
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• pp.79-120
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• 2016

Along with the changing computing environment, the production of public documents is moving to G-Cloud and On-nara System, which are re-engineered on G-Cloud. In this process, it is predicted that the Open Document Format (ODF) will replace the proprietary document format, HWP, and will become widely used in the near future. To preserve digital records produced in ODF, this study reviewed the current long-term preservation strategies and identified considerations for new formats. For ODF source files, it is suggested to eliminate the conversion to PDF/A-1 and preserve the documents in the extended ODF with added metadata of records management. Moreover, ODF is presented as an alternative format for preserving proprietary formats. Finally, this study reviewed the current long-term preservation format, i.e., NEO, and suggests a zipped BagIt package, which has an ISO 21320 specification.

• Proceedings of the CALSEC Conference
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• 1999.07b
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• pp.555-562
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• 1999

연구목적은 CALS와 GIS (Geographic Information Systems)를 융합한 효과적인 전자상거래 운용 및 관리시스템의 개발에 두고 있으며, 이는 CALS와 EC로만 국한된 전자상거래 환경에 융통성 있는 지리정보기술 (Geographic Information Technologies)과의 상호운용에 의한 기법으로 전자상거래를 보완하여 생산과 판매 그리고 판매와 수요간의 비용절감의 효과를 달성하기 위함 에 있다. 전자상거래 분야의 문제점으로서 지역과 지역간에 형성되는 상거래의 공간적인 분포관계나 경제적인 연계관계 등에 대한 구체적인 요인분석이나 대처방안이 제시되고 있지 않고 있으며, 생산지와 분배처 그리고 수요자간의 공간적인 제반문제들에 의한 과도한 물류비용의 부담, 불확실한 수요공급의 추이, 급변하는 경제동향의 이해, 비정형적인 공간거래에 따른 비용의 발생 등이 대상이 되고 있다. 이들 문제점에 대한 해결 방안은 공간간의 상거래 상관관계를 제시해주는 분석기능의 제공, 지역간에 상거래 자료를 기록 관리하게 할 수 있는 공간DB의 도화 편집기능의 제공, 과거에서 현실까지의 자료에 의한 향후의 지리공간에 대한 상거래 추이를 위한 시공간 기능의 제공 등을 들 수 있다. CALS-GIS의 운용에 따른 기대효과는 다음과 같다. GIS의 공간분석기능을 활용하여 상거래 공간간의 지역성이나 경제성에 의한 상호간의 비용발생을 절감한다. GIS의 공간DB의 도화기능을 활용하여 지역사회간의 특성에 대한 자료를 도면에 의한 기록관리로 원활한 운영환경을 만든다. 시공간 모델링 기법 (Spatio-temporal Modeling)으로 과거에서 현재까지의 자료에 의한 향후의 지리공간에 대한 추이를 파악하여 상거래의 전략을 체계적으로 구축한다. 생활지리정보의 제공에 의한 다양한 정보의 접근에 의한 부수적인 관리의 도구로 전환할 수 있는 기반을 제공한다. System 개발을 개방형 환경으로 구축하여 CALS-GIS의 운영 이외의 차세대 신기술까지도 접목할 수 있는 시스템 환경으로 구현되어 제공된다.

• The Korean Journal of Archival Studies
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• no.52
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• pp.277-313
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• 2017

With the enactment of regulations on confidential records management, the management of confidential records has become more important than ever. However, there remains no management method in the field of records management that takes the feature and values of confidential records into consideration. For this, this study processed electronically confidential records managed in a non-electronic environment. In addition, we developed a system that will allow public institutions to manage confidential records independently, that will prevent loss of information because of loss of or damage to the confidential records, and that can be used conveniently in the digital security environment of authorized users to establish a foundation for commercial management. In this study, we analyzed the system configuration requirements according to the international standard for the records management of a confidential records management system and system-related issues such as system design based on the analyzed requirements, system security and encryption, and metadata, the overall process of establishing and outputting secret management records and standard management.

• Journal of Information Management
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• v.40 no.4
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• pp.49-71
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• 2009

As the importance and proportion of electronic records increases in the public sector, the necessity for variable types of records management has strengthened. Elements of records management metadata standards, which were provided in 2007 by the National Archives of Korea, focused mainly on text-centered records management standards. Therefore an extension of elements which can represent diverse types of electronic records is needed. In this study, metadata elements focusing on image records are suggested. For this, the characteristics of image records are investigated and the Australian government recordkeeping metadata standard and the PREMIS data dictionary, which have been recently modified, are analyzed. Through this, four elements, format, significant properties, environment, and coverage are suggested to fortify the current records management standard.

• Journal of Korean Society of Archives and Records Management
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• v.6 no.2
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• pp.5-25
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• 2006

In this study, twelve research papers on "records management and archives research areas" that were written from the 1980s to the 2000s were analyzed according to a timeline. The results show that the main subject areas during the 1980's were records and archives. During the 1990s, with the increase of electronic records, research areas expanded to information systems and related social environments. In the 2000s, more advanced technical and interdisciplinary subjects have emerged in the digital society. These results show that research areas in records management and archives still have much potential for growth and will expand in the near future.

• Journal of Korean Society of Archives and Records Management
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• v.5 no.1
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• pp.107-136
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• 2005

With development of information technology that allows bidirectional exchange and access of information made possible the formation of e-Government. The e-Government and the E-Government Act established for its support provides a tool for online access of government information. This brought on many changes in the recordkeeping environment of public institutions, and also guarantees access of government information by the general public. The active disclosure of government information was re-confirmed through the Freedom of Information act that was amended in 2004, and through its contents that offer guidelines for administrative information disclosure and announcements (Prime Minister Orders No.422) As a result of this effort, Ministry of Culture and Tourism Cultural Heritage Administration provide real time update of their homepages with focus on key organizational policies and records. Such changes are expected to other various public organizations. In order for public organizations to accurately and efficiently provide information sources, and in order to provide the public with easy access to such information, development of public infrastructure along with e-Government metadata are necessary. Korea does not yet have e-government metadata that has been standardized, although "GILF Core Element" has analogous functions. However, GILS Core element has been developed without recordkeeping intent, and it has not been successful in establishing a connection with recordkeeping metadata. Therefore, in this study, criteria for e-government metadata are proposed.