• Journal of Korean Society of Archives and Records Management
• /
• v.16 no.1
• /
• pp.41-59
• /
• 2016

In archival discourse, social memory has been discussed for some time. Despite this, however, theoretical studies have not been prolific at all in the Korean archival community. Many Western scholars have argued that archivists should consider memory rather than records for archival preservation because the inclusiveness of the former will fill the gaps in the latter. Social memory that is shared and transmitted across generations in society would include the stories of marginalized groups of people who are often neglected in official documents. Archivists can reconstruct the diverse narratives of a variety of social groups based on social memory, and this would be their social responsibility. In this sense, it is archivists who exercise power regarding how history will be written in the future because they determine what would be preserved in archives: mainstream culture with official records or a broader spectrum of diverse stories of people in society. From this perspective, this paper intends to understand how memory is discussed in archival discourse and to review how archives and history are associated with memory in theories and practices.

• The Korean Journal of Archival Studies
• /
• no.46
• /
• pp.287-323
• /
• 2015

The purpose of this study is the design of the archival appraisal criteria to judge important research records and set the appraisal direction in the public research institution. The scope of research was limited to design the applicable appraisal criteria at the research institutions rather than in national level and the appraisal criteria examples in three public research institutions were analyzed. Based on the results of this analysis, I suggested the appraisal and selection criteria for long term preservation of research records including 10 appraisal areas. This study has a little limit because the suggested appraisal criteria was not verified by researchers(key appraiser) and enough examples were not analyzed. However, this study can support research institutions to set the scope and type of research records to be preserved. In addition, I hope that this study can give a little help institutions to judge and select key research records.

• The Korean Journal of Archival Studies
• /
• no.34
• /
• pp.57-105
• /
• 2012

The CAMS(Central Archives Management System) of NAK(National Archives of Korea) is an important system which receives and manages large amount of electronic records annually from 2015. From the point of view in database design, this paper analyzes the database schema of CAMS and discusses the direction of overall improvement of the CAMS. Firstly this research analyzes the tables for records and folders in the CAMS database which are core tables for the electronic records management. As a result, researchers notice that it is difficult to trust the quality of the records in the CAMS, because two core tables are entirely not normalized and have many columns whose roles are unknown. Secondly, this study suggests directions of normalization for the tables for records and folders in the CAMS database like followings: First, redistributing the columns into proper tables to reduce the duplication. Second, separating the columns about the classification scheme into separate tables. Third, separating the columns about the records types and sorts into separate tables. Lastly, separating metadata information related to the acquisition, takeover and preservation into separate tables. Thirdly, this paper suggests considerations to design and manage the database schema in each phase of archival management. In the ingest phase, the system should be able to process large amount of records as batch jobs in time annually. In the preservation phase, the system should be able to keep the management histories in the CAMS as audit trails including the reclassification, revaluation, and preservation activities related to the records. In the access phase, the descriptive metadata sets for the access should be selected and confirmed in various ways. Lastly, this research also shows the prototype of conceptual database schema for the CAMS which fulfills the metadata standards for records.

• Journal of Korean Society of Archives and Records Management
• /
• v.10 no.2
• /
• pp.101-126
• /
• 2010

This study proposes the functional elements for long-term preservation of electronic records, which are parts of nation's important records and information assets. For this purpose, We compared the international standard ISO 14721 with international research projects and digital archives systems from multi-nations. We identified 18 functional elements for long-term preservation of electronic records. They can be used as the basis to strengthen authenticity and usability when building new digital archive systems or upgrading existing systems at the Archival Institutions.

• The Korean Journal of Archival Studies
• /
• no.63
• /
• pp.5-36
• /
• 2020

The E-government Act is in the complete revision process to promote the digital information preservation of the administrative information systems although the preservation of digital information in public sectors is now being regulated by the Public Records Act. In this challenging situation reconstruction of the public records policies has become a task that can no longer be delayed. The current public records policies are insufficient to manage various forms of digital information. The purpose of this study is to suggest the directions of the public records policies in digital transformation era. To this end, it analyze the recent changes in public records policies in the U.K. and Australia as leading models. The analysis derives four trends such as; i) extending management policies from declared records to all information, ii) adopting digital continuity policy, iii) managing information as records asset, and iv) establishment of information governance systems at national level.

• The Korean Journal of Archival Studies
• /
• no.2
• /
• pp.129-168
• /
• 2000

$Chos{\check{o}}n$ Dynasty was governed by the words of king, however, if they were not announced by the form of public document, they were useless. Therefore, the form of public document was the symbol of governing activity, and it was very important to manage the public record in operating the nation affairs. However, the point we should consider is that $Chos{\check{o}}n$ Dynasty, in the case of managing the public record, edited 'the original' instead of preserving them. And so, the preservation of the public record was deeply related to the editing of history. In Late Korea dynasty, the management of the public record got into utter confusion and so many troubles were occurred. In order to resolve these problems, the movements which innovated the public record managements system was gradually extended. This movements were continued in $Chos{\check{o}}n$ Dynasty. Finally, through the several modification procedures, the rules of public record management were legislated by 'Kyong Kuk Dae Jeon'(經國大典). Especially, by laws of 'Kyong Kuk Dae Jeon', not only the daily records of Secretary Department(承政院) but also the important documents which was related to the government branch should be booked in the last decade of the year and the number of the books had to be reported to the king. This rule made certification of the fact that the king was the last confirmer of the public record management. In addition, through the procedure of printing the record of the national affairs, and the diplomatic once in three years, and then preserving that public record in the National Department(議政府), other departments responsible and the archives, the National Department practically took part in the public record management. The management system was also changed in order that the public record was virtually used and consulted before taking the procedure of immortal preservation. All public documents were classified by the definite rule and filed in a same volume. After classifying and filing, certainly, for making convenience of reference and application of public record, records were indicated by the paper card. It may be that, after the step of reference, application and indicating, the public documents were gradually transferred to the next step. In these procedures, Early $Chos{\check{o}}n$ public documents system was confirmed.

• The Korean Journal of Archival Studies
• /
• no.27
• /
• pp.119-168
• /
• 2011

This paper proposed risk management approach as a self-audit framework to achieve the goals which might be common among the records management organizations in Korea governmental and public area. After introducing the history and the concept and process of risk management approach and examining DRAMBORA's framework, the processes and the methods of risk management for the electronic records which are customized from DRAMBORA are explained in details: How to define the business context of organizations, how to determine the business functions and activities and related risks, how to assess the level or severity of each risks and some considerations related to risk assessment. As a result, this paper shows that application of DRAMBORA's framework to the electronic records management organizatioins is not only possible but also useful and effective. The critical point for the success of application for DRAMBORA's framwork or the risk management approach itself each organizations which wants to accept that framework should define its own business functions and activities and the goals in respect areas.

• The Korean Journal of Archival Studies
• /
• no.25
• /
• pp.47-89
• /
• 2010

The target of managing electronic records should be the trusted record services to the end-users. The natural characteristics of electronic records yields the drawback in the authenticity aspect and in the integrity aspect, and current standards and methodologies have beed developed to treat this drawback. However the authenticity and the integrity concepts is hardly separated each other and too completed, so alternative "source" concept is introduced and a verification strategy for the origin of electronic records is discussed in this paper. According to this concept, current standards and methodologies may be criticized for the negligence of necessary information organizing/verification, the doubtful long-term verification, and the missing counter-strategy for the verification-failed records. To solve this, needed facters for origin verification is described, new preservation format divided into temporally-fluctuating (variable) part and immutable (fixed) part is proposed, and a strategy to prevent, avoidance, and detection/recovery important records is suggested.

• The Korean Journal of Archival Studies
• /
• no.58
• /
• pp.95-145
• /
• 2018

As a communication language, non-text records and archives such as photographs, images, and videos are becoming more important than text records. As a result, domestic institution, organizations, and specialists related to record management have been emphasizing the necessity of the archive management system appropriate for the distinctive characteristics of image records. This paper summarizes the points to be considered for the establishment of the Korean audiovisual archives management system, based on the writer's experience of participating in the International Audiovisual Archives Management Training for professionals in the world(INA Frame) of 2018. In particular, various types of contents including cinema, broadcasting, cultural should be managed at the national level. Furthermore, the necessity of a new concept establishment for "public audiovisual heritage" is accentuated. In addition, the tasks regarding the establishment of foundation, such as the modification of the related systems and infrastructures, and the layouts of the institution or governance, should be reviewed and revised. Moreover, the preliminary tasks revised, should be lead to the establishment of stable management system for public audiovisual archives of Korea.

• The Korean Journal of Archival Studies
• /
• no.52
• /
• pp.5-37
• /
• 2017

In consideration of the drastic transformation of records management environments, this study aims to suggest the directions for redesigning the electronic records management policies at a national level. First, it clarifies the four implicit objectives of electronic records management policies since the 2006 amendment of the Public Records Management Act, such as comprehensiveness for ensuring the appropriate management of any type of digital records, digital-friendly processes for records management, proper management for guaranteeing the evidential value of digital records, and long-term preservation of digital records. Second, it examines the challenging environmental factors in the areas since 2006. Third, it reviews the achievement of the policies as well as failures based on analyzing the policy documents and data from the National Archives of Korea. Fourth and finally, it suggests core areas and directions for redesigning the electronic records management policies, emphasizing the inclusiveness for data-type electronic records.