• The Korean Journal of Archival Studies
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• no.3
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• pp.65-89
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• 2001

We, at The Korea Democracy Movement Archives opened temporarily at SungKongHoe University(SKHU), have currently collected about 100,000 recorded materials of democratization movement related with labor, farmer, civilian, human rights, peace, unification, young people, student and women's movements by investigating, collecting and receiving donations from civil organizations and individuals, and about 70,000 data out of this 100,000 data were converted into computer files. The Korea Democracy Movement Archives(temp) at SKHU has a significance in that it is the first archive opened by an organization. Furthermore, the opening of this Archive means the expansion of awareness on recording culture and accumulation of the achievements of the democratization movement in Korea. However, many obstacles still remain in the establishment of this Archive in a full-scale. This article examined many theoretical and realistic obstacles posed to the archivists, who are the professionals responsible for record management, in process of establishing the Archive, and the role and future perspectives of the archivists at The Korea Democracy Movement Archives(temp). The first obstacles in the process of organizing and separating the recorded materials at the Archive is a difficulty in the description of classifying the different movement organizations. The second obstacle is a difficulty in specifically applying the international standard, ISAD(G), of record description in the process of establishing the description items. Through many trials and errors, we need to try to confirm the description befitting. The Korea Democracy Movement Archives through continuous adjustment and complementary measures. The third obstacle is a difficulty in estimating the range and physical and quantitative amount of the recorded materials since the collection of recorded materials is complete. Thus, the answers to these problems lie in continuous efforts to establish a creative classification system befitting the democratization movement in Korea in the process of many trials and errors and endeavor. The evaluation classification done by archivists is a creative act forming record heritage, and archivists need to form record heritage reflecting the evaluation system of a certain period. Moreover, they transmit the shape of the current era in a maximum scale to the future by using the minimum amount of records. An archivist is responsible for two tasks, i.e., preserving a record and making other people to utilize the record by working with record. However, We, at The Korea Democracy Movement Archives(temp), have an additional task of contributing to the democratization movement in korea that has not ended by collecting, preserving and making people to utilize the fragments of memory in the recent history of Korea by establishing the Archives.

• Journal of Information Management
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• v.40 no.2
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• pp.25-45
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• 2009

This study deals with a certified e-document authority system to securely archive e-documents by a government authorized third party. For this study, I have looked at three cases of certified e-document authority systems and compared then with the similar cases in the USA and Japan. In my conclusion, I suggest four ideas to improve the service of certified e-document authority system. First, the company providing the certified e-document authority system needs to expand to special services. Second, they need to concentrate on subject area of their business. Third, they should provide a consulting service for business archives with business customers. Finally, they can support additional services like document risk management and other digital contents archiving.

• The Korean Journal of Archival Studies
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• no.41
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• pp.213-260
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• 2014

This paper illustrates the process of Japanese invasion of Joseon. In the December of 1905, specifically, Japan established the Residency-General in order to reform systems of government and to control records. Japan founded the Residency-General to reinforce the internal affairs of Joseon. Then, they reorganized systems of government using Joseon's bureaucracy system. The reorganization facilitated control of current and non-current records. After all, this helped Japan to know the actual circumstances of Joseon and the invasion of Joseon. To be specific, Japan organized the records at the Kyujanggak, an imperial library of the Joseon Dynasty, for understanding historical records and dominated Joseon government's current records for comprehending vulnerability of Joseon. On the other hand, Japan invaded Joseon by justifying their actions as 'administration improvement' and 'reformation'. Here are the actual examples. First, the Residency-General dominated the Kyujanggak and reorganized historical records which were stored there. It lasted for two years and let Japan comprehend the course of Joseon history. Second, the Residency-General collected and arranged current records of Joseon. It was buckled down in the August of 1910, when the Great Han Empire collapsed. After the fall of the Great Han Empire, the Residency-General transferred government records from the Japanese Government-General of Korea in order to understand the state of Joseon. Last, the Residency-General arranged records on both governmental and the Imperial property, then most of them reverted to national property.

• Journal of Korean Society of Archives and Records Management
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• v.19 no.2
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• pp.147-172
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• 2019

With the provision of the original text information disclosure service, the time spent on determining the disclosure of the original text information decreased, and the number of original text information disclosure significantly increased. In public institutions, the risk of the exposure of personal information also increased. In this study, the status of personal information protection in the original text information disclosure service was investigated. Moreover, the causes of the exposure of personal information were analyzed, and improvements were proposed. The survey presented the following results. First, 13% of the original text information collected contains personal information, which is the nondisclosure information. Second, among the original text information that includes personal information, the original text information, including the personal information of the public official, was the most important. In particular, many records about vacation and medical leaves were found. Third, there were many cases in which information about the individual of the representative was exposed in the agency that deals mainly with the contract work. Fourth, a large volume of personal information was not detected by filtering personal information. Upon analyzing the cause of the exposure of personal information, the following improvements are suggested. First, privacy guidelines should be redesigned. Second, the person in charge of the task of deciding whether or not to disclose original text information should be trained further. Third, the excessive disclosure of information based on the government's quantitative performance should be eased. Fourth, the filtering function of the personal information of the original text information disclosure system should be improved.

• The Korean Journal of Archival Studies
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• no.79
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• pp.343-387
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• 2024

Electronic records, characterized by their inherent volatility and instability, necessitate sustainable preservation measures to ensure their long-term accessibility. The National Archives of Korea has instituted a selection system for preservation formats tailored predominantly for document-type electronic records. However, this system falls short in accommodating other record types such as audiovisual records. This study endeavors to broaden the applicability of the existing system, with a concentrated focus on image-type electronic records, and to formulate foundational guidelines for their long-term preservation. In South Korea, image-type electronic records rank as the second most prevalent category following document-type. The image-type electronic records are the most basic form of audio-visual records, and research on this lays the foundation for future discussions on other audio-visual records. Consequently, this research has led to the development of a selection system for preservation formats specifically for image-type electronic records. This system is designed to facilitate the prompt and efficient evaluation of preservation format suitability, even in the context of emerging image formats. The efficacy of this system was validated through its application to extant image formats, resulting in the selection of TIFF, JFIF, and PNG as the optimal preservation formats. The outcomes of this study offer valuable insights and practical reference points for future preservation format evaluations within the field of electronic record management.

• Journal of Conservation Science
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• v.34 no.6
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• pp.443-458
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• 2018

An archive is a collection of documents or records. Currently, most archived documents are made of paper. Paper is susceptible to biological damage and deterioration due to its material properties. To control the biological damage, treatment with chemical disinfectants and control of the storage environment are often used. In government-controlled bulk public archives, all documents are chemically sterilized before storage. However, an extremely large quantity of public records have been produced, and storage space and conservation management are gradually reaching their limits. In this study, 60 species of microbes were identified using a genetic method. We successfully applied the adenosine triphosphate (ATP) bioluminescence method to detect microbial contamination on paper documents. A calibration curve of the ATP bioluminescence as a function of the microbe quantity was obtained, and the microbial activity on non-sterilized paper archives from 1951 was analyzed using an ATP luminometer. It was found that the microbial activity was suppressed or reduced in climate-controlled storage environments at $22^{\circ}C$ and 55% relative humidity. We anticipate that these results will be used to establish selective sterilization systems for government-controlled bulk public archives.

• Journal of the Korean BIBLIA Society for library and Information Science
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• v.34 no.4
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• pp.259-283
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• 2023

This study acknowledges that prevailing regulation concerning for the long-term preservation of electronic records focus mainly on document types, neglecting the preservation of electronic records from various administrative information systems. With the growing interest in data management in the era of big data, it is imperative to establish clear standards for the long-term preservation of datasets. The choice of preservation format for electronic records is based on the specific standards for each type of electronic record. These standards are formulated according to the significant properties relevant to the electronic record type. This study aims to identify the significant properties of electronic records of each record type, before creating specific preservation format selection criteria for these record types. To achieve this, we reviewed and analyzed R&D studies by the National Archives of Korea and the NARA in the United States. As a result of the research, 9 significant properties were identified for database-type entities, and 7 significant properties were identified for structured data-type entities.

• The Korean Journal of Archival Studies
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• no.52
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• pp.119-170
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• 2017

This study aims to analyze the environment for the open-source records system and to identify the risk and requirements for the success of the strategy in Korea. For this, Chapter 2 presented a review of the strategic benefits of open source to public organizations, developers, and users. It also discussed the process of cooperatively developing and releasing the source code and the technology infrastructure supporting open source. In Chapter 3, six representative open-source projects in the field of records management were selected, and case studies were conducted. To derive comprehensive implications, we have divided the main development body of open-source projects into international organizations, international cooperation systems, national archives, and software development companies. We also analyzed the background and purpose of each project, the agents of development and funding, the governance model, the development period and cost, the business model and software architecture, the community composition, and the licensing strategy. Through this, we have derived four critical success factors. In terms of technology, a component-based design was required; therefore, we proposed a microservice architecture and a model-view-controller design pattern. Next, it was necessary to reestablish system requirements of records center and archives. Moreover, we also proposed a dual licensing strategy to allow developers to easily participate in open-source projects. Lastly, we emphasized a strong governance structure and an effective cooperation framework to create a sustainable community. For a record system to be open-source successfully in an organization-centered market, the roles of software developers and end users should be exercised more in the community. To achieve this, it is important to build various collaborative tools and development infrastructure from a planning stage to a centralized one.

• Journal of Korean Society of Archives and Records Management
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• v.24 no.2
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• pp.41-63
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• 2024

This study investigated research trends in digital curation indexed in a prominent domestic academic information database. A systematic literature review was conducted on 39 academic papers published from 2009 to 2023. The review examined indexing status according to publication year, venue, academic discipline, research area distribution, research affiliation and occupation, and research types. In addition, network centrality analysis and cohesive group analysis were performed on 69 author keywords. The findings revealed several key points. First, digital curation research peaked in 2015 and 2016 with 5 publications each year, followed by a slight decrease, and then consistently produced 4 or more publications annually since 2019. Second, among the 39 studies, 25 were conducted in interdisciplinary fields, including library and information science, while 11 were in the humanities, such as miscellaneous humanities. The most prominent research areas were theoretical and infrastructural aspects, information management and services, and institutional domains. Third, digital curation research was predominantly led by university-affiliated professors and researchers, with collaborative research more prevalent than solo research. Lastly, analysis of author keywords revealed that "digital curation," "institution," and "content" were the most influential central keywords within the overall network.

• The Korean Journal of Archival Studies
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• no.46
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• pp.189-231
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• 2015

This study is for establishing an appraisal methodology to ensure the accountability of the parliament and to documentation the contemporary historical events related to the National Assembly. It is impossible to documentation comprehensively the activities of the National Assembly through the records schedule of the National Assembly, the current the disposal guidelines of the National Assembly. In particular, this is designed focusing on four affiliated organizations such as the National Assembly Secretariat, so there is a fundamental limit to documentation the outputs of various external agencies and areas where have relationships with the National Assembly. Therefore, it is hard to documentation comprehensively the various issues and historical events occurring in the National Assembly under the current appraisal system. In this situation, this study presents the appraisal methodology, the institutional functional analysis to ensure the accountability of the institution as a first step. However, only with the institutional functional analysis methodology, it is difficult to organize collectively the contemporary historical events or social events ongoing in relation to the fundamental functions of the National Assembly. For this reason, the subject oriented documentation methodology is designed that is the appraisal methodology of selecting the records related to the contemporary social phenomena and historical events according to the functional areas of the National Assembly derived from the institutional functional analysis methodology. Thereby, it is designed that the model of the documentation strategy applicable to the National Assembly in reality.