• Title/Summary/Keyword: Record management process

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A Study on the Relation between Record and Information Management and Knowledge Management from the Perspective of Knowledge Management : Focused on the Definition and Management Process (지식경영 관점에서 본 기록관리와 지식경영의 연관 관계 - 지식의 정의와 지식관리 프로세스를 중심으로 -)

  • Roh Jeong-Ran
    • Journal of the Korean Society for Library and Information Science
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    • v.39 no.4
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    • pp.5-24
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    • 2005
  • The various concepts of knowledge such as Knowledge Management(KM). Intellectual assets and digital knowledge asset management are currently important issues among many organizations. To the country like Korea that has professed Itself for a great power of knowledge Information and adopted KM and Record and Information Management (RIM) as the country's main polity, the study on the theoretical basis and best practices of KM and RIM from the perspective of Library & Information science is very urgent. However, many studies on knowledge including KM were mainly done at the business administrative field. and the consolidated study basis on knowledge even in the Library & Information Sciences was quite in deficiency, furthermore any discussion on knowledge, correlation among related systems and the possibilities of cooperation as the development of Information communication has not been done. Therefore, this study is to present the alternative plan of the consolidated management on knowledge through comparative analysis on the definition, main function and trend of KM & RIM. Especially, this study would be the theoretical basis to the public organizations that plan to introduce KM & RIM.

The Records and Archives Administrative Reform in China in 1930s (1930년대 중국 문서당안 행정개혁론의 이해)

  • Lee, Won-Kyu
    • The Korean Journal of Archival Studies
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    • no.10
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    • pp.276-322
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    • 2004
  • Historical interest in China in 1930s has been mostly focused on political characteristic of the National Government(國民政府) which was established by the KMT(中國國民黨) as a result of national unification. It is certain that China had a chance to construct a modern country by the establishment of the very unified revolutionary government. But, it was the time of expanding national crises that threatened the existence of the country such as the Manchurian Incident and the Chinese-Japanese War as well as the chaos of the domestic situation, too. So it has a good reason to examine the characteristic and pattern of the response of the political powers of those days. But, as shown in the recent studies, the manifestation method of political power by the revolutionary regime catches our attention through the understanding of internal operating system. Though this writing started from the fact that the Nationalist Government executed the administrative reform which aimed at "administrative efficiency" in the middle of 1930s, but it put stress on the seriousness of the problem and its solution rather than political background or results. "Committee on Administrative Efficiency(行政效率委員會)", the center of administrative reform movement which was established in 1934, examined the plan to execute the reform through legislation by the Executive Council(行政院) on the basis of the results of relevant studies. They claimed that the construction of a modern country should be performed by not political revolution anymore but by gradual improvement and daily reform, and that the operation of the government should become modern, scientific and efficient. There were many fields of administrative reform subjects, but especially, the field of records and archives adminstration(文書檔案行政) was studied intensively from the initial stage because that subject had already been discussed intensively. They recognized that records and archives were the basic tool of work performance and general activity but an inefficient field in spite of many input staff members, and most of all, archival reform bring about less conflicts than the fields of finance, organization and personnel. When it comes to the field of records adminstration, the key subjects that records should be written simply, the process of record treatment should be clear and the delay of that should be prevented were already presented in a records administrative meeting in 1922. That is, the unified law about record management was not established, so each government organization followed a conventional custom or performed independent improvement. It was through the other records administrative workshop of the Nationalist Government in 1933 when the new trend was appeared as the unified system improvement. They decided to unify the format of official records, to use marker and section, to unify the registration of receipt records and dispatch records and to strengthen the examination of records treatment. But, the method of records treatment was not unified yet, so the key point of records administrative reform was to establish a unified and standard record management system for preventing repetition by simplifying the treatment procedure and for intensive treatment by exclusive organizations. From the foundation of the Republic of China to 1930s, there was not big change in the field of archives administration, and archives management methods were prescribed differently even in the same section as well as same department. Therefore, the point at issue was to centralize scattered management systems that were performed in each section, to establish unified standard about filing and retention period allowance and to improve searching system through classification and proper number allowance. Especially, the problem was that each number system and classification system bring about different result due to dual operation of record registration and archives registration, and that strict management through mutual contrast, searching and application are impossible. Besides, various problems such as filing tools, arrangement method, preservation facilities & equipment, lending service and use method were raised also. In the process this study for the system improvement of records and archives management, they recognized that records and archives are the identical thing and reached to create a successive management method of records and archives called "Records and Archives Chain Management Method(文書檔案連鎖法)" as a potential alternative. Several principles that records and archives management should be performed unitedly in each organization by the general record recipient section and the general archives section under the principle of task centralization, a consistent classification system should be used by classification method decided in advance according to organizational constitution and work functions and an identical number system should be used in the process of record management stage and archive management stage by using a card-type register were established. Though, this "Records and Archives Chain Management Method" was developed to the stage of test application in several organizations, but it was not adopted as a regular system and discontinued. That was because the administrative reform of the Nationalist Government was discontinued by the outbreak of the Chinese-Japanese War. Even though the administrative reform in the middle of 1930s didn't produce practical results but merely an experimentation, it was verified that the reform against tradition and custom conducted by the Nationalist Government that aimed for the construction of a modern country was not only a field of politics, but on the other hand, the weak basis of the government operation became the obstacle to the realization of the political power of the revolutionary regime. Though the subject of records and archives administrative reform was postponed to the future, it should be understood that the consciousness of modern records and archives administration and overall studies began through this examination of administrative reform.

Reconsideration on the Disposal of Records in Digital Era: Regarding the Development and Expansion of Information Management Functions (디지털 시대 기록의 폐기에 대한 재조명: 정보관리 기능의 발전 및 확대와 관련하여)

  • Myoung-hun Kim
    • Journal of Korean Society of Archives and Records Management
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    • v.24 no.1
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    • pp.73-88
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    • 2024
  • This study discusses the process of forming discussions on information management in the field of records management and the need to expand information management functions that promote the utilization of records as information, focusing on the thought of records disposal in the digital era. Until now, records disposal has been recognized as a concept of physical destruction aimed at reducing the cost required for management and preservation through the reduction of large numbers of records. However, records disposal provides a starting point for discussions on information management in the field of records management. It forms the central axis for debate to strengthen the role of records management as information managers in the digital era. Therefore, this study examines the thought of records disposal in the paper age, analyzes the division of the function of records management and the process of developing into discussions on information management, and examines the controversy surrounding records disposal in the digital era. Furthermore, this study suggests the need to expand information management functions that promote the utilization of records as information.

A Study on the Role of Archivists in the Process of Establishing an Archives - Focuced on the case of The Korea Democracy Movement Archives (기록관(Archives) 건립과정에서 아키비스트의 역할에 관한 연구 - 민주화운동자료관 사례를 중심으로 -)

  • Jun, Myung-Hyuk;Kim, Young-Kyoung
    • The Korean Journal of Archival Studies
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    • no.3
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    • pp.65-89
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    • 2001
  • We, at The Korea Democracy Movement Archives opened temporarily at SungKongHoe University(SKHU), have currently collected about 100,000 recorded materials of democratization movement related with labor, farmer, civilian, human rights, peace, unification, young people, student and women's movements by investigating, collecting and receiving donations from civil organizations and individuals, and about 70,000 data out of this 100,000 data were converted into computer files. The Korea Democracy Movement Archives(temp) at SKHU has a significance in that it is the first archive opened by an organization. Furthermore, the opening of this Archive means the expansion of awareness on recording culture and accumulation of the achievements of the democratization movement in Korea. However, many obstacles still remain in the establishment of this Archive in a full-scale. This article examined many theoretical and realistic obstacles posed to the archivists, who are the professionals responsible for record management, in process of establishing the Archive, and the role and future perspectives of the archivists at The Korea Democracy Movement Archives(temp). The first obstacles in the process of organizing and separating the recorded materials at the Archive is a difficulty in the description of classifying the different movement organizations. The second obstacle is a difficulty in specifically applying the international standard, ISAD(G), of record description in the process of establishing the description items. Through many trials and errors, we need to try to confirm the description befitting. The Korea Democracy Movement Archives through continuous adjustment and complementary measures. The third obstacle is a difficulty in estimating the range and physical and quantitative amount of the recorded materials since the collection of recorded materials is complete. Thus, the answers to these problems lie in continuous efforts to establish a creative classification system befitting the democratization movement in Korea in the process of many trials and errors and endeavor. The evaluation classification done by archivists is a creative act forming record heritage, and archivists need to form record heritage reflecting the evaluation system of a certain period. Moreover, they transmit the shape of the current era in a maximum scale to the future by using the minimum amount of records. An archivist is responsible for two tasks, i.e., preserving a record and making other people to utilize the record by working with record. However, We, at The Korea Democracy Movement Archives(temp), have an additional task of contributing to the democratization movement in korea that has not ended by collecting, preserving and making people to utilize the fragments of memory in the recent history of Korea by establishing the Archives.

A Study on Web Records Management Process (웹기록물 관리 프로세스 연구)

  • Dohee Kim;Moonsoo Hyun;Seo Young Bai;Jihee Park;Jihyun Kim
    • Journal of Korean Society of Archives and Records Management
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    • v.23 no.4
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    • pp.201-226
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    • 2023
  • This study aims to develop a web records management process for public institutions and define the roles of agents in task execution. First, web records' concept and management environment across 17 domestic and international institutions were examined, and web archiving professionals were interviewed to investigate the current status of the environment, policies, and systems related to web record management. Then, a web records life-cycle management process was formulated to create a web records management framework applicable to domestic institutions. This process was classified into short-term, medium-to-long-term, and medium-to-long-term, with additional consideration plans designed to strengthen the web records management capabilities of public institutions from a long-term perspective. Third, the roles of agents in web records management, including the processing department, archivist, and permanent records management organization, are presented to establish a working foundation for the web record management process. Finally, the study's result can be used to build a process that reflects the practice of web records management or establish policies and systems related to web records management.

The Standardization on the Appraisal of Records: Analysis of the Appraisal Principles and Process in ISO 15489-1:2016 (기록 평가의 표준화 - ISO 15489 개정판에서의 평가 원리 및 절차 분석 -)

  • Kim, Myeong-Hun
    • Journal of Korean Society of Archives and Records Management
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    • v.18 no.4
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    • pp.45-68
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    • 2018
  • to apply standardized principles and methodologies to the appraisal of records because it is different for each country, region, and organization to distinguish what kind of records are important and how to select them. For this reason, numerous theories and methodologies have been proposed around the appraisal of records. ISO 15489-1:2016, on the other hand, has laid the groundwork for the standardization of the appraisal of records that are applicable globally in recent record management environments based on a new perspective on the appraisal of records. ISO 15489 presents the principles and methodology of records management that are consistent with the electronic record environment based on the record continuum theory, and the principles and methods on the appraisal of records presented in ISO 15489-1:2016 need to be analyzed in depth. This paper analyzes the concept and the logic of the appraisal of records presented in ISO 15489-1:2016 to find an improvement direction in accordance with the recent electronic record environment. For this purpose, it reviewed courses from the enactment of AS 4390 to the revision of ISO 15489 to understand the background of the appraisal principles of ISO 15489-1:2016. Based on this, the appraisal concepts and principles presented in ISO 15489-1:2016 were examined, and the process of the appraisal was analyzed.

Mining Social Networks from business process log (비즈니스 프로세스 수행자들의 Social Network Mining에 대한 연구)

  • Song, Min-Seok;Aalst, W.M.P Van Der;Choe, In-Jun
    • Proceedings of the Korean Operations and Management Science Society Conference
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    • 2004.05a
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    • pp.544-547
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    • 2004
  • Current increasingly information systems log historic information in a systematic way. Not only workflow management systems, but also ERP, CRM, SCM, and B2B systems often provide a so-called 'event log'. Unfortunately, the information in these event logs is rarely used to analyze the underlying processes. Process mining aims at improving this problem by providing techniques and tools for discovering process, control, data, organizational, and social structures from event logs. This paper focuses on the mining social networks. This is possible because event logs typically record information about the users executing the activities recorded in the log. To do this we combine concepts from workflow management and social network analysis. This paper introduces the approach and presents a tool to mine social networks from event logs.

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The Case and Implications of Terminology Mapping for Development of Dankook University Hospital EHR-Based MOA CDM (단국대학교병원 EHR 기반 MOA CDM 구축을 위한 용어 매핑 사례와 시사점)

  • Yookyung Boo;Sihyun Song;Jihwan Park;Mi Jung Rho
    • Korea Journal of Hospital Management
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    • v.29 no.1
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    • pp.1-18
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    • 2024
  • Purposes: The Common Data Model(CDM) is very important for multi-institutional research. There are various domestic and international CDM construction cases to actively utilize it. In order to construct a CDM, different terms from each institution must be mapped to standard terms. Therefore, we intend to derive the importance and major issues of terminology mapping and propose a solution in CDM construction. Methodology/Approach: This study conducted terminology mapping between Electronic Health Record(EHR) and MOA CDM for constructing Medical Record Observation & Assessment for Drug Safety(MOA) CDM at Dankook University Hospital in 2022. In the process of terminology mapping, a CDM standard terminology process and method were developed and terminology mapping was performed by applying this. The constructions of CDM mapping terms proceeded in the order of diagnosis, drug, measurement, and treatment_procedure. Findings: We developed mapping guideline for CDM construction and used this for mapping. A total of 670,993 EHR data from Dankook University Hospital(January 1, 2013 to December 31, 2021) were mapped. In the case of diagnosis terminology, 19,413 were completely mapped. Drug terminology mapped 92.1% of 2,795. Measurement terminology mapped 94.5% of 7,254 cases. Treatment and procedure were mapped to 2,181 cases, which are the number of mapping targets. Practical Implications: This study found the importance of constructing MOA CDM for drug side effect monitoring and developed terminology mapping guideline. Our results would be useful for all future researchers who are conducting terminology mapping when constructing CDM.

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Considerations for Applying Korean Natural Language Processing Technology in Records Management (기록관리 분야에서 한국어 자연어 처리 기술을 적용하기 위한 고려사항)

  • Haklae, Kim
    • Journal of Korean Society of Archives and Records Management
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    • v.22 no.4
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    • pp.129-149
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    • 2022
  • Records have temporal characteristics, including the past and present; linguistic characteristics not limited to a specific language; and various types categorized in a complex way. Processing records such as text, video, and audio in the life cycle of records' creation, preservation, and utilization entails exhaustive effort and cost. Primary natural language processing (NLP) technologies, such as machine translation, document summarization, named-entity recognition, and image recognition, can be widely applied to electronic records and analog digitization. In particular, Korean deep learning-based NLP technologies effectively recognize various record types and generate record management metadata. This paper provides an overview of Korean NLP technologies and discusses considerations for applying NLP technology in records management. The process of using NLP technologies, such as machine translation and optical character recognition for digital conversion of records, is introduced as an example implemented in the Python environment. In contrast, a plan to improve environmental factors and record digitization guidelines for applying NLP technology in the records management field is proposed for utilizing NLP technology.

A Study of Next-generation Electronic Records Management Redesign (차세대 전자기록관리 재설계 과제 연구)

  • Ju, Hyun Mi;Yim, Jin Hee
    • The Korean Journal of Archival Studies
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    • no.54
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    • pp.151-178
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    • 2017
  • The purpose of this study is to identify the problems of electronic records management in the records management field and to develop a new electronic records management system that can cope with the rapidly changing records production and management environment, which is rapidly changing because of the introduction of new IT. It is time to design the next-generation records management system in all areas of process, system, and infrastructure to meet the new government record management innovation. In this point of view, the right value and direction of the next-generation records management system are determined, and the problems of the process, system, and infrastructure are identified and settled.