• Journal of Korea Multimedia Society
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• v.12 no.10
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• pp.1397-1406
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• 2009

This paper propose the "Digital Format Registry(DFR)" to solve the problem related digital objects preservation system in the Korean Industry. Digital format registry is a kind of database that saves syntax and meaning informations of a digital file format and for giving help to make preserve in long-term even technical environment of a specific application has been changing. The role of the Technical Information Registry has been developed in this research and development is maintaining a technical information that is the foundation to maintain the long-term preservation and access to a digital objects. The function that can extract text information from a digital document object is implemented in DFR as a basic function at the first time in the world. This function make information consumers search a information that is needed easily and conveniently and can be used for development more effective records management system with retrieving the Key(index).

• Journal of Korean Society of Archives and Records Management
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• v.24 no.1
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• pp.163-186
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• 2024

With the National Archives of Korea's establishment of the Selection Criteria for Preservation Format of Digital Records (v1.0) in 2022, criteria have been formed to facilitate the selection of appropriate preservation formats for various types of digital records. With the advancement of technology, diverse electronic file types are produced. However, no specific criteria exist for records other than document types, such as PDF/A-1b. Therefore, the purpose of this paper is to derive intrinsic criteria for selecting preservation formats for audiovisual records, particularly focusing on video-type digital records, to expand the scope of the preservation format selection criteria. Initially, significant properties of video-type digital records were determined, forming the basis for the intrinsic criteria. According to these properties, the video types were categorized into container type and codec type, and three and six evaluation criteria items were derived, respectively. By structuring evaluation criteria for each attribute, this paper proposes intrinsic criteria for selecting preservation formats for video-type electronic records.

• Journal of Korean Society of Archives and Records Management
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• v.20 no.4
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• pp.19-40
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• 2020

Deficiencies are present in records management during the production stage of long-term electronic records preservation. As such, this study seeks to address these issues by introducing Cloud On-Nara System (On-Nara Document 2.0) at records management sites and providing various systems and linked services. In particular, the factors that degrade the continuity of long-term preservation in the records management process, from the production to the utilization of electronic records, in On-Nara Document 2.0 were identified, and the causes were analyzed in compliance with ISO 15486-1:2016 and the Public Records Act. As a result, in redesigning the records management procedure, the organization of the records management hub between systems and the conversion of the document preservation format for long-term preservation were proposed. Moreover, the application of consistent production format selection criteria and the reinforcement of the production and management of granular metadata were recorded. These measures were proposed in an effort to reestablish management methods.

• Journal of Korean Society of Archives and Records Management
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• v.16 no.2
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• pp.29-55
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• 2016

Korean public organizations create electronic documents through electronic document management systems under the e-Government scheme. A majority of these public documents are saved in vendor-dependent file formats, mainly HWP. Vendor-dependent formats can be opened only with specific software, which requires purchase. As the license does not guarantee compatibility between past and future versions, interoperability problems occur in long-term preservation, which need to be solved. Any error from the elimination of styles or no matching elements in document definition during conversion from vendor-dependent formats to the XML-based standard exchange format leads to file open failure or the modification of original documents. This study introduces the Open Document Format (ODF) and investigates the effects of adopting ODF in the creation, exchange, management, and preservation of public records.

• Journal of Korean Society of Archives and Records Management
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• v.13 no.2
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• pp.115-147
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• 2013

This study evaluated the implementation of preservation functions and the degree of implementation in standard records management systems (SRMS) for public agencies. For evaluation, it identified digital preservation activities by analyzing legislation and standards for public records management, especially functional requirements for records management system. Compared to these, it pre-evaluated the functions that SRMS claims to be implemented. It was found that preservation functions implemented in SRMS mainly focuses on migration to standard format. A checklist was made based on the adjusted scope by reflecting the result of pre-evaluation and was distributed to record managers who work for public agencies. This study found that the preservation functions were relatively compliant with the functional requirement for records management system for public agencies, but the way of implementation hardly support records managers of public agencies. The preservation functions of SRMS must be improved or be reconsidered based on the results and further studies.

• The Korean Journal of Archival Studies
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• no.79
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• pp.343-387
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• 2024

Electronic records, characterized by their inherent volatility and instability, necessitate sustainable preservation measures to ensure their long-term accessibility. The National Archives of Korea has instituted a selection system for preservation formats tailored predominantly for document-type electronic records. However, this system falls short in accommodating other record types such as audiovisual records. This study endeavors to broaden the applicability of the existing system, with a concentrated focus on image-type electronic records, and to formulate foundational guidelines for their long-term preservation. In South Korea, image-type electronic records rank as the second most prevalent category following document-type. The image-type electronic records are the most basic form of audio-visual records, and research on this lays the foundation for future discussions on other audio-visual records. Consequently, this research has led to the development of a selection system for preservation formats specifically for image-type electronic records. This system is designed to facilitate the prompt and efficient evaluation of preservation format suitability, even in the context of emerging image formats. The efficacy of this system was validated through its application to extant image formats, resulting in the selection of TIFF, JFIF, and PNG as the optimal preservation formats. The outcomes of this study offer valuable insights and practical reference points for future preservation format evaluations within the field of electronic record management.

• Journal of Korean Society of Archives and Records Management
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• v.21 no.3
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• pp.99-118
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• 2021

As the importance of data grows because of the advent of the next industrial revolution, foreign countries are pushing for long-term data preservation technology research. On the other hand, in Korea, administrative information data sets have been legislated as records management areas without specific long-term preservation measures. As a response, this study conducted basic, cross-validation tests on the Software Independent Archiving of Relational Database (SIARD), which was proposed as an administrative information data set preservation format in several prior works. First, the underlying verification test focuses on deriving the data, structure, and functionality of the data set that SIARD can preserve. The second cross-validation test aimed at verifying the interoperability of SIARD independent of the DBMS class. In addition, two verification tests have confirmed the SIARD feature delivery range. Consequently, the differences between the feature types specified in the SIARD 2.0 standard and those provided by the actual SIARD Suite have been derived. Based on verification test results, we are proposing a development plan to broaden SIARD functionality and set a direction to efficiently enhance SIARD for local situations.

• Journal of Information Science Theory and Practice
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• v.2 no.4
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• pp.6-19
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• 2014

The description of preserved resources is one of the requirements in digital preservation. The description is generally created in the format of metadata records, and those records are combined to generate information packages to support the process of digital preservation. However, current strategies or models of digital preservation may not generate information packages in efficient ways. To overcome these problems, this research proposed an internal structure of information packages in digital preservation. In order to construct the internal structure, this research analyzed existing metadata standards and cataloging rules such as Dublin Core, MARC, and FRBR to extract the core elements of resource description. The extracted elements were categorized according to their semantics and functions, which resulted in three categories of core elements. These categories and core elements were manifested by using RDF syntax in order to be substantially applied to combine metadata records in digital preservation. Although the internal structure is not intended to create metadata records, it is expected to provide an alternative approach to enable combining existing metadata records in the context of digital preservation in a more flexible way.

• Journal of Korean Society of Archives and Records Management
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• v.12 no.3
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• pp.29-46
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• 2012

Electronic records are merely series of bits without understanding the formats of content files. There are numerous types of formats and also possibilities of extinction. For long term preservation, it is essential to understand and manage formats. In addition to managing format itself, accurate information on the format needs to be stored for electronic records. In this study, various types of electronic files, without checking with the naked eye, has developed a tool to extract the header information in the format of electronic files with the file extension validation tool to compare format and validate digital component.

• The Korean Journal of Archival Studies
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• no.66
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• pp.5-35
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• 2020

In the digital age, the most basic unit of records management is a document file. Depending on whether each document file is produced in an open standard format or an exclusive proprietary format, there is a cost difference in the process of use and long-term preservation. As government agencies moved to cloud-based business management systems, web-based document editing software was newly adopted. They had the opportunity to select a new file format for web-based document editing software. This paper deals with strategies to maximize the advantages of open standard formats while considering the legacy public document production practices. It introduces ISO/IEC 26300:2006 ODF, ISO/IEC 29500:2008 OOXML, KS X 6101 OWPML, etc. as open standard formats, and looks at considerations when choosing a format and web-based document editing software. In addition, it proposes a strategy to maintain the format of document files shared in cloud storage as an open standard format.