• Journal of Korean Society of Archives and Records Management
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• v.15 no.3
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• pp.169-191
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• 2015

The purpose of this study is to examine the driving forces and main contents of the reform of the records and archives management system in Japan from the 2009 enactment of the Public Records and Archives Management Act. The key essentials of the reform can be explained in two ways. First is through the legal system, a multilayer structure of the law and guidelines to the institutional documents management regulations for an effective application to each administrative institution. The other is the Public Records and Archives Management Commission, a deliberative body that guarantees the rigorous application and enforcement of the rules and regulations. One of the remarkable outcomes from the reform is the compulsory creation of minutes of the countermeasure meetings in government agencies related to the Great East Japan Earthquake Disaster, as well as the various significant cabinet meetings through a revision of the Guidelines for Public Administrative Records Management. In addition, the new construction of the National Archives of Japan and its meaning have been examined. It is being pushed ahead, with the active support of the ruling party members, through activities such as research and review meetings for improving the functions and facilities of the National Archives of Japan.

• The Korean Journal of Archival Studies
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• no.65
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• pp.397-457
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• 2020

The purpose of this study is to assist in the overall understanding through detailed analysis of the ISO 30301:2019 standard, and to discuss the implications of the standard. To this end, this study first looked at the background of the revision of the ISO 30301 standard, and specifically outlined the process of establishing and revising the management systems for records family of standards by time. This study also looked at the HLS(High Level Structure) of the management system standard applied in the revised edition and the main revisions to the ISO 15489:2016 standard, as well as the emerging concept of 'Records requirements'. This study then compared revisions to the ISO 30301:2019 standard with the HLS of the management system standard and the ISO 30301:2011 standard. In addition, the main features of the revised edition of this standard were identified by analyzing new, enhanced, and changed requirements in the revised edition of ISO 30301. Based on this analysis, the amendments to this standard divided into four categories: expanding the records processes and realizing systematic record management, strengthening leadership and efficient management of the management systems for records, integrating and utilizing full-fledged other management system standards, and realizing flexible records management governance at the business process level.

• The Journal of Society for e-Business Studies
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• v.26 no.1
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• pp.79-91
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• 2021

The public records of universities shall be classified according to the Enforcement Decree of the Public Records Act and public records management activities shall be carried out accordingly. Among various kinds of public records of the university, the records of performance management are still managed as paper documents, such as attendance books, answer sheets, and assignments, and the management system and methods of each school are different, making it difficult for the management manager to manage them. In this paper, we propose a service model that can perform blockchain-based records management of records related to performance at universities currently kept in paper documents. The proposed service is expected to reduce resource consumption, such as the cost, time and effort spent on storing and managing paper documents.

• The Korean Journal of Archival Studies
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• no.71
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• pp.237-272
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• 2022

In 2019, the pilot project to establish a record management system for administrative information datasets started in earnest under the leadership of the National Archives. Based on the results of the three-year project by 2021, the improved administrative information dataset management plan will be reflected in public records-related laws and guidelines. Through this, the administrative information dataset becomes the target of full-scale public record management. Although public records have been converted to electronic documents and even the datasets of administrative information systems have been included in full-scale public records management, research on the quality requirements of data itself as raw data constituting records is still lacking. If data quality is not guaranteed, all four properties of records will be threatened in the dataset, which is a structure of data and an aggregate of records. Moreover, if the reliability of the quality of the data of the administrative information system built by reflecting the various needs of the working departments of the institution without considering the standards of the standard records management system is insufficient, the reliability of the public records itself can not be secured. This study is based on the administrative information dataset management plan presented in the "Administrative Information Dataset Recorded Information Service and Utilization Model Study" conducted by the National Archives of Korea in 2021. A study was conducted. By referring to various data, especially public data-related policies and guides, which are being promoted across the government, we would like to derive quality evaluation requirements in terms of records management and present specific indicators. Through this, it is expected that it will be helpful for record management of administrative information dataset which will be in full swing in the future.

• The Korean Journal of Archival Studies
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• no.42
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• pp.73-134
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• 2014

The ISO 30301 MSR Standards support successful management of organization while providing strategic plans to the issue of records management. In Korea, these standards are established as the national standard (KS) in May 2013, and also, there are actions being taken to adopt the certification of the ISO 30301 Standards. However, to adopt such certification, it is required that the certification operation system needs to be organized, as well as that the society in general should understand about records management. Accordingly, it is even more required an review on the adoption of the system. This study has the purpose in surveying a variety of stakeholders' perception for the adoption of ISO 30301 certification given the circumstance that the ISO 30301 certification is not yet adopted in Korea. For this purpose, the research is implemented through literature review and in-depth interviews. Firstly, the literature review looks at ISO 30301 standards and the concept of certification that is being carried out with the ISO 30301 Standards, and it discusses the necessity of the adoption of the relevant standards' certification. Secondly, there are in-depth interviews carried out to study for the adoption plan for the ISO 30301 certification. The participants to the interviews include five records and certification related experts and five records managers at public institutions whose records management is supervised by National Archives of Korea. Interview data was analyzed based on grounded theory methodology. This study will be able to provide significant implication to build a successful plan for the adoption of ISO 30301 certification by reviewing perception of professional and problem, strategy of this certification.

• The Korean Journal of Archival Studies
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• no.79
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• pp.271-303
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• 2024

In our country, which has a strong presidential system, the power and responsibilities of the president are truly enormous. He is the head of state and diplomatic representative, and at the same time exercises authority over all areas of the country, including the legislature, judiciary, and constitutional institutions, along with his responsibilities as head of the executive branch. Considering these aspects, it can be said that presidential records created during the president's rule have a high level of national and historical significance and value compared to other public records. Considering these importance of presidential records, the Presidential Records Management Act was enacted in 2007 to establish an institutional mechanism to systematically manage presidential records. However, the current institutional basis for appraisal of presidential records is very weak. In this regard, there is a need to begin discussions on the appraisal of presidential records in earnest. Considering the national importance and symbolism of presidential records, it is necessary to establish a new direction for appraisal of presidential records that is different from general public records. Accordingly, in this paper, as part of reestablishing Korea's presidential records appraisal system, this article analyzed the status and problems of the current presidential records appraisal system and presented directions needed to find future improvement measures. To this end, as a premise for discussing the importance and value of presidential records, it examined the powers and responsibilities of the presidency as defined in our country's Constitution.Next, we looked at the appraisal system and method for presidential records that are currently in operation, and then analyzed the problems that emerged here in connection with the characteristics of presidential records. Based on this, it presented five perspectives on issues that need to be discussed publicly in the records management community in order to reestablish Korea's presidential records appraisal system in the future.

• Journal of Korean Society of Archives and Records Management
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• v.9 no.2
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• pp.79-102
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• 2009

Photography has been used as a typical tool of recording image since its invention in the nineteenth century. Photographs provide valuable visual information about all parts of society, and a systematic management must be preceded to use these information. The management and preservation system of photographs should reflect the characteristics of photographic medium. It is necessary for many archives to perform appraisal first to collect and manage enormous photographs. Appraisal is the process of determining meaning and value of records, and the reasonable criteria should be needed to carry it out. The purpose of this study is to suggest appraisal criteria for photographic records based on the archival appraisal theories and the characteristics of photography. This study draws on traditional appraisal theories and some literatures for archival management of photographs. This study is organized as follows. The first section examines the concept and values of photographic records and the distinctiveness of appraising photographs. The second section analyzes the existing appraisal criteria for individual records. The third section designs appraisal classes of photographic records and proposes the criteria for each classes.

• Journal of Korean Society of Archives and Records Management
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• v.21 no.1
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• pp.75-95
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• 2021

In this study, we focused on creating plans to manage the administrative information dataset of public records in closed universities. In particular, according to various reference materials and internal materials of the institution, we studied the theoretical discussion about the dataset and figured out the management status of the closed university's dataset. Therefore, as a measure for the data management of the Comprehensive Information Management System, recording targets are selected, retention periods are determined, administrative information dataset management standards are prepared, administrative information dataset evaluation and deletion are implemented, and comprehensive management systems of closed universities are established.

• Journal of the Korean BIBLIA Society for library and Information Science
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• v.16 no.2
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• pp.5-24
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• 2005

This study reviews various kinds of records filing systems, which function as a basic fundamental to effective records management. The purposes, methods and characteristics of Alphabetic, geographic, numeric, subject, and combined filing systems are examined. The alphabetic filing method uses letters of the alphabet to determine the order of names of people and companies. In subject filing the subjects are filed in alphabetic order. In numeric filing, numbers representing names or subjects are used. When records are requested by place or location rather than by individual or business name, geographic filing is advantageous.

• Journal of Korean Society of Archives and Records Management
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• v.18 no.4
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• pp.99-124
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• 2018

This study suggests the development of a classification system for the Independent Movement Records of the Ministry of Patriots and Veterans Affairs based on the collection of Gonghun Digital Archive based on sources, subjects, and media types. First, the classification system by source is organized by hierarchy, and the records classified by source are classified into the second category based on the related keyword. Then, the records are classified into 17 media types. Finally, it is described in the citation order of "source-subject-media type." In addition, a meaningful collection using inductive methods based on the subject words is derived. Finally, Gonghun Digital Archive collections are categorized by media types, sources, and subjects so that users can easily find the records. The result of this study is a classification system to support records retrieval of an independent movement collection, and it will become a basis for expanding the accessibility of the user and the service of independent movement records.