• Journal of the Korea Convergence Society
• /
• v.9 no.12
• /
• pp.53-60
• /
• 2018

With the development of information and communication technology, we have been able to access and manage documents containing corporate information anytime and anywhere using smart devices. As the work environment changes to smart work, the scope of information distribution is expanded, and more efforts are needed to manage security. This paper proposes a file sharing system that enables users who have smart devices to manage and share files through mutual cooperation. Proposed file sharing system, the user can add a partner to share files with each other when uploading files kept by spliting the part of the file and the other uses an algorithm to store on the server. After converting the file to be uploaded to base64, it splits it into encrypted files among users, and then transmits it to the server when it wants to share. It is easy to manage and control files using dedicated application to view files and has high security. Using the system developed with proposed algorithm, it is possible to build a system with high efficiency even for SMEs(small and medium-sized enterprises) that can not pay much money for security.

• International Journal of Computer Science & Network Security
• /
• v.22 no.11
• /
• pp.213-221
• /
• 2022

Intelligent Character Recognition System for Account Payable (ICRS AP) Automation represents the process of capturing text from scanned invoices and extracting the key fields from invoices and storing the captured fields into properly structured document format. ICRS plays a very critical role in invoice data streamlining, we are interested in data like Vendor Name, Purchase Order Number, Due Date, Total Amount, Payee Name, etc. As companies attempt to cut costs and upgrade their processes, accounts payable (A/P) is an example of a paper-intensive procedure. Invoice processing is a possible candidate for digitization. Most of the companies dealing with an enormous number of invoices, these manual invoice matching procedures start to show their limitations. Receiving a paper invoice and matching it to a purchase order (PO) and general ledger (GL) code can be difficult for businesses. Lack of automation leads to more serious company issues such as accruals for financial close, excessive labor costs, and a lack of insight into corporate expenditures. The proposed system offers tighter control on their invoice processing to make a better and more appropriate decision. AP automation solutions provide tighter controls, quicker clearances, smart payments, and real-time access to transactional data, allowing financial managers to make better and wiser decisions for the bottom line of their organizations. An Intelligent Character Recognition System for AP Automation is a process of extricating fields like Vendor Name, Purchase Order Number, Due Date, Total Amount, Payee Name, etc. based on their x-axis and y-axis position coordinates.

• Asia-pacific Journal of Multimedia Services Convergent with Art, Humanities, and Sociology
• /
• v.7 no.2
• /
• pp.175-188
• /
• 2017

Radio-frequency identification (RFID) is being used in various fields as a technology for identifying objects (people, things etc.) using radio frequencies. In the past, there was an attempt to apply RFID into national defense, but failed to spread RFID in the defense field because of some limitations of RFID in a specific situation (e.g., low recognition rate). Therefore, in this paper, we propose how to overcome the limitation of RFID by adopting the Internet of Things (IoT) technology which is considered as an important technology of the future. Furthermore, we propose four scenarios (i.e., healcare band and RFID, identification and anormal state detection, access control, and confidential document management) that can be used for enhancing national defense security. In addition, we analyze the basic characteristics and security requirements of RFID and IoT in order to effectively apply each technology and improve security level.

• KSCE Journal of Civil and Environmental Engineering Research
• /
• v.26 no.3D
• /
• pp.481-489
• /
• 2006

These days construction management is executed in an information technology environment, which creates a large volume of digital data. At the completion of a project, the contractor is required to transfer to the owner the digital data as project deliverables usually in a form of CD's. From an enterprise-wide view point, this traditional way makes the management of project deliverables ineffective as the data accumulated from different projects could be enormous. The objective of this paper is to propose a structured way to utilize a XML database for better management of project deliverables. The XML database provides an environment which users can access through a project deliverable management system (PDMS). A pilot of the PDMS has been developed to test the effectiveness of document control. The result of the test demonstrates that the effectiveness of project deliverable management can be increased by providing a high transportability and usability of data in the construction life cycle.

• The Korean Journal of Archival Studies
• /
• no.12
• /
• pp.81-135
• /
• 2005

The release of administrative information has been the challenge of our age following the maturation of democratic ideology in our society. However, differences of opinion and conflict still exist between the government and private sectors regarding the issue, and it seems that the technical and policy-related insufficiencies of information and record management that actually operate the release of information are the main causes. From the perspective of records management, records or information are variable in their nature, value, and influence during their life span. The most controversial issue is the records and information in the current stage of carrying out business activities. This is because the records and information pertaining to finished business are but evidence to ascertain the past, and have only a limited relationship to the ideal of the 'democratic participation' by citizens in activities of the public sector. The current information release policies are helpless against the 'absence of information,' or incomplete records, but such weakness can be supplemented by enforcing record management policies that make obligatory the recording of all details of business activities. In addition, it is understood that the installation of 'document offices("Jaryogwan")' that can manage each organization's information and records will be an important starting point to integrate the release, management, and preservation of information and records. Nevertheless, it seems that the concept of 'release' in information release policies refers not to free use by all citizens but is limited to the 'provision' of records according to public requests, and the concept of 'confidential' refers not to treating documents with total secrecy but varies according to the particulars of each situation, making the actual practice of information release difficult. To solve such problems, it is absolutely necessary to collect the opinions of various constituents associated with the recorded information in question, and to effectively mediate the collective opinions and the information release requests coming from applicants, to carry out the business more practically. Especially crucial is the management of the process by which the nature and influence of recorded information changes, so that information which has to be confidential at first may become available for inquiry and use over time through appropriate procedures. Such processes are also part of the duties that record management, which is in charge of the entire life span of documents, must perform. All created records will be captured within a record management system, and the record creation data thus collected will be used as a guide for inquiry and usage. With 'document offices(Jaryogwan)' and 'archives' controlling the entire life span of records, the release of information will become simpler and more widespread. It is undesirable to try to control only through information release policies those records the nature of which has changed because, unlike the ones still in the early stages of their life span and can directly influence business activities, their work has finished, and they have become historical records or evidences pointing to the truth of past events. Even in the past, when there existed no formal policy regarding the release of administrative information, the access and use of archival records were permitted. A more active and expanded approach must be taken regarding the 'usage' of archival records. If the key factor regarding 'release' lies in the provision of information, the key factor regarding 'usage' lies in the quality and level of the service provided. The full-scale usage of archival records must be preceded by the release of such records, and accordingly, a thorough analysis of the nature, content, and value of the records and their changes must be implemented to guarantee the release of information before their use is requested. That must become a central task of document offices and "Today's information" will soon become "yesterday's records," and the "reality" of today will become "history" of the past. The policies of information release and record management share information records as their common objective. As they have a mutual relationship that is supplementary and leads toward perfection, the two policies must both be differentiated and integrated with each another. It is hoped that the policies and business activities of record management will soon become normalized and reformed for effective and fair release of information.