• The Korean Journal of Archival Studies
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• no.50
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• pp.351-388
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• 2016

The purpose of this study was to survey the electronic records for professionals on the effectiveness of the government's 3.0 full-text open information service (FOIS). By using Authenticity, Reliability, Integrity, and Usability as criteria, the management conditions of electronic records on InterPARES were analyzed in the public sector. Through this analysis, this study provided some suggestions on how management conditions for electronic records for the government 3.0 FOIS may be improved. A direction to ensure effective electronic records management was also suggested. Based on the literature review, a questionnaire was developed. The study results were as follows. First, Authenticity and Reliability were lower than the other criteria scores. In particular, Integrity had a higher score while Authenticity, Reliability, and Usability showed average scores. Second, there were various perspectives on electronic records management depending on the individuals' backgrounds and no statistically significant differences were found. In particular, administrators who are in their thirties and archivists with two to four years of experience showed higher scores in the four criteria. Based on these results, this study suggested systematic improvement plans for functions and services based on the four criteria in the Korean government's 3.0 FOIS.

• Journal of Korean Society of Archives and Records Management
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• v.19 no.2
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• pp.147-172
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• 2019

With the provision of the original text information disclosure service, the time spent on determining the disclosure of the original text information decreased, and the number of original text information disclosure significantly increased. In public institutions, the risk of the exposure of personal information also increased. In this study, the status of personal information protection in the original text information disclosure service was investigated. Moreover, the causes of the exposure of personal information were analyzed, and improvements were proposed. The survey presented the following results. First, 13% of the original text information collected contains personal information, which is the nondisclosure information. Second, among the original text information that includes personal information, the original text information, including the personal information of the public official, was the most important. In particular, many records about vacation and medical leaves were found. Third, there were many cases in which information about the individual of the representative was exposed in the agency that deals mainly with the contract work. Fourth, a large volume of personal information was not detected by filtering personal information. Upon analyzing the cause of the exposure of personal information, the following improvements are suggested. First, privacy guidelines should be redesigned. Second, the person in charge of the task of deciding whether or not to disclose original text information should be trained further. Third, the excessive disclosure of information based on the government's quantitative performance should be eased. Fourth, the filtering function of the personal information of the original text information disclosure system should be improved.

• Journal of Korean Society of Archives and Records Management
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• v.17 no.1
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• pp.51-71
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• 2017

Approximately 10 million electronic approval documents have been released online since the commencement of the original information disclosure service. However, it is practically impossible to carry out an original information disclosure service by confirming a large amount of electronic approval documents to all persons in charge of information disclosure. Recently, some public organizations have been using private information filtering tools to filter personal information at the stage of document production, but the management of different sensitive information has not been managed using solutions. In this study, we set up the advanced direction of the filtering tool by analyzing the filtering tool in use to support the original information disclosure, and redesigned the text of the approval document and the original information disclosure process with the use of the filtering tool.

• Proceedings of the Korean Society for Information Management Conference
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• 2013.08a
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• pp.193-196
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• 2013

행정정보공표는 시민이 공개요청을 하기 전에 공공기관이 사전에 행정정보를 요청하기 전에 미리 공개하는 제도이다. 이 제도는 국민의 알권리 충족을 위해 2004년 "정보공개법"에 도입되었고 2011년에 동법 시행령을 통하여 좀 더 구체화 되었다. 이에 따라, 공공기관은 "정보공개법"과 "정보공개운영매뉴얼" 등을 기준으로 행정정보를 사전에 공개하고 있다. 본 연구는 중앙행정기관 중 17개부 웹사이트를 대상으로 행정정보를 사전에 공표하고 있는지, 공표된 목록을 웹사이트에서 어떤 형식으로 공개하고 있는지, 사전공표한 행정정보를 쉽게 찾을 수 있는 방법을 제공하는지 등의 3가지 측면에서 분석하였다. 분석 결과, 내부규정 및 지침에 법에서 요구한대로 행정정보공표를 사전에 제공하는 기관이 5개에 불과했으며, 규정 및 지침에 따라 웹사이트에서 제공하지 않았고, 메뉴의 구성도 통일성이 부족하며, 원문정보로의 접근을 위한 링크연결과 검색기능에 대한 문제점을 발견하였다.

• Journal of the Korean Society for information Management
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• v.28 no.4
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• pp.183-200
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• 2011

This study surveyed editors of 309 gratis open access journals in Korea in order to examine the reason why they decided to open their journals to the public on the Web. Also this study examined their perceptions and attitudes toward open access publishing. The main reasons of open access publishing in Korea were expansion of free use, increasing citation, and international trends regarding open access in their scholarly fields. Also, 65% of all respondents were aware of the concepts of open access, and 75% supported open access. The reasons of supporting open access were sharing of research results with the public, increasing the availability of peer researchers, and enhancing journal reputations.

• Journal of Korean Library and Information Science Society
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• v.47 no.4
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• pp.191-217
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• 2016

Traditional records information system has greatly improved accessibility to users by providing internet access to the digitized form of traditional records, access to which have previously been restricted for the purpose of preservation. This study investigated the accessibility and serviceability of Korean traditional records by examining current traditional record information systems in Korea. After compiling a list of traditional records information systems, which were grouped by operating agency, we analyzed them by coverage period, document type, and content format as well as examining search options and browse categories. We also categorized and examined the information systems by user type. The result showed that out of 105 traditional records information systems serving various content types and services, only a fraction(16.1%) provide a comprehensive information that includes bibliographic information, annotated description, content image, content text, and translated text, and less than a half(49.5%) provide a detailed search, all of which point to a less than optimal conditions for access to traditional records and suggest a strong need for improved traditional records information systems in Korea.

• The Korean Journal of Archival Studies
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• no.39
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• pp.139-191
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• 2014

Government publications, as the important media of communication between the public and the government, have served as informational sources to provide a variety of information. Although technological development led into sharp changes in the types and services of government publications, the Korean service of government publications has yet to respond to the changes properly. The web service of government publications is provided only in the archives-based way with no consideration of the characteristics of the government publications, so that it is considerably difficult to use the service. Therefore, based on literature research, request of information disclosure, website survey, and interviews, this work overhauled the web service of government publications provided by the National Archives of Korea, and suggested an improvement plan of the service. This study is meaningful in the point that it suggested an improvement plan for the web service of government publications, which have been managed as a sort of archives but have been placed in the blind spot of service, through interviews with the persons in charge of government publications in relevant public organizations and the National Archives of Korea.

• Journal of Korean Society of Archives and Records Management
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• v.19 no.3
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• pp.223-245
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• 2019

As the foundation for the Fourth Industrial Revolution, blockchain is becoming an essential core infrastructure and technology that creates new growth engines in various industries and is rapidly spreading to the environment of businesses and institutions worldwide. In this study, the characteristics and trends of blockchain technology were investigated and arranged, its application to the records management section of public institutions was required, and the procedures and methods of construction in the records management field of public institutions were studied in literature. Finally, blockchain technology was applied to the records management to propose an archive chain model and describe possible expectations. When the transactions that record the records management process of electronic documents are loaded into the blockchain, all the step information can be checked at once in the activity of processing the records management standard tasks that were fragmentarily nonlinked. If a blockchain function is installed in the electronic records management system, the person who produces the document by acquiring and registering the document enters the metadata and information, as well as stores and classifies all contents. This would simplify the process of reporting the production status and provide real-time information through the original text information disclosure service. Archivechain is a model that applies a cloud infrastructure as a backend as a service (BaaS) by applying a hyperledger platform based on the assumption that an electronic document production system and a records management system are integrated. Creating a smart, electronic system of the records management is the solution to bringing scattered information together by placing all life cycles of public records management in a blockchain.

• Journal of Korean Society of Archives and Records Management
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• v.22 no.3
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• pp.125-141
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• 2022

This study aims to suggest measures for handling copyright information on government publications during records and archives management to use them freely as public works according to Article 24-2 of the Copyright Act in Korea. Through email interviews with 17 records managers, persons in charge of government publication management, and government staff with experience in production from April 4 to June 13, 2022, this study determined the current situations and problems related to producing and managing copyright information on government publications. Based on the interview findings, this research suggested the following. First, Article 24-2 of the Copyright Act must be revised to apply the Korea Open Government License (KOGL) type 1 mandatorily to all public works. Second, a cooperative system for managing copyright information on government publications should be established to improve their production and management effectiveness. Third, copyright information, such as authors, copyright holders, copyright duration, information on the copyright property transfer, public works status, and reasons for nonpublic works, must be managed through records and archives management systems. Fourth and last, information on public works must be provided during the registration number application for government publication so that everyone can access the full texts of the publications on the National Archives of Korea website.