• The Korean Journal of Archival Studies
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• no.18
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• pp.3-36
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• 2008

Despite the institutional, organizational, and technological advances in the level of national records management that has occurred during the past several years, there has been no significant change in the condition of records management within individual public institutions, which may be an outset for records management. In order to begin the advance in national records management with overall innovation in records management by public institutions, it is necessary to distinctly set up the direction of innovation and a project to carry out. Also, a person in charge of records management, who is supposed to lead records management in each institution, should share the directions and projects. Against this backdrop, this study aims to define "the evaluation of records management" as a vehicle to establish a common goal for the innovation of records management and the role of a person in charge of records management as well as to develop evaluation indicators that might be applicable to all public institutions. With this aim, the study drew requirements of records management from domestic and overseas cases in the evaluation of records management conditions as well as the laws and standards of records management, and a roadmap for national records management innovation. Then, the study developed evaluation indicators by classifying the requirements according to three areas involving an organizational environment, records management job, and records management in the offices that create and file their own documents. The organizational environment area is concerned with the evaluation of the records management policy and the responsibility of an institution, and the evaluation of human resources and physical environment. The records management business area includes the measurement of the level of jobs, such as the records creation control conducted by the records management authority of each institution, the management of records schedules, the accession, preservation, and appraisal of records and their service, and the monitoring of records management. The area of records management in the offices is composed of the creation, registration, arrangement, and transfer of records as they are intended to be used during the monitoring of records management conditions. The study made it possible to measure all evaluation indicators with a quantitative evaluation method by clearly proposing the standard for objective and accurate evaluation.

• The Korean Journal of Archival Studies
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• no.30
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• pp.175-204
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• 2011

Electronic records are generated not only in public sector but also in private sector. Records will be used across the public-private boundary. The Certified e-Document Authorities(CeDAs) may keep electronic documents in private sector for preservation and evidence, like the official Record Management Systems for Public sector. A CeDA is the Trusted Third Party (TTP) as a business to be entrusted and proof interchanging documents between parties. This CeDA system could be sustainable only if the CeDA earn the enough sales through enough uses. And yet, all the eight CeDA companies have not had enough users. How to utilize CeDAs is one of the hot issues in this area. In this paper, We analyze the threat to trustworthiness of CeDA due to payment of only one party among others, and describe the difficulty in use of CeDA for an individual user. These things make CeDAs cannot have enough users. To do address these, We expand the boundary of relevant parties for a document, present a delegate-establishing option under a joint name, show the needs of identifying and notifying minimum relevant parties, and suggest the proxy parties to help the individual users.

• Journal of Korean Society of Archives and Records Management
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• v.5 no.2
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• pp.27-48
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• 2005

This study investigates the current preservation and management of four records and documentary heritage in Korea that is in the UNESCO's Memory of the World Register. The study analyzes their problems and corresponding solutions in digitizing those world records heritages. This study also reviews additional four documentary books in Korea that are in the wish list to add to UNESCO's Memory of the World Register. This study is organized as the following: Chapter 2 examines the value and meanings of world records and documentary heritage in Korea. The registry requirements and procedures of UNESCO's Memory of the World Register are examined. The currently registered records of Korea include Hunmin-Chongum, the Annals of the Choson Dynasty, the Diaries of the Royal Secretariat (Seungjeongwon Ilgi), and Buljo- Jikji-Simche-Yojeol (vol. II). These records heritage's worth and significance are carefully analyzed. For example, Hunmin-Chongum("訓民正音") is consisted of unique and systematic letters. Letters were delicately explained with examples in its original manual at the time of letter's creation, which is an unparalleled case in the world documentary history. The Annals of the Choson Dynasty("朝鮮王朝實錄") are the most comprehensive historic documents that contain the longest period of time in history. Their truthfulness and reliability in describing history give credits to the annals. The Royal Secretariat Diary (called Seungjeongwon-Ilgi("承政院日記")) is the most voluminous primary resources in history, superior to the Annals of Choson Dynasty and Twenty Five Histories in China. Jikji("直指") is the oldest existing book published by movable metal print sets in the world. It evidences the beginning of metal printing in the world printing history and is worthy of being as world heritage. The review of the four registered records confirms that they are valuable world documentary heritage that transfers culture of mankind to next generations and should be preserved carefully and safely without deterioration or loss. Chapter 3 investigates the current status of preservation and management of three repositories that store the four registered records in Korea. The repositories include Kyujanggak Archives in Seoul National University, Pusan Records and Information Center of National Records and Archives Service, and Gansong Art Museum. The quality of their preservation and management are excellent in all of three institutions by the following aspects: 1) detailed security measures are close to perfection 2) archiving practices are very careful by using a special stack room in steady temperature and humidity and depositing it in stack or archival box made of paulownia tree and 3) fire prevention, lighting, and fumigation are thoroughly prepared. Chapter 4 summarizes the status quo of digitization projects of records heritage in Korea. The most important issue related to digitization and database construction on Korean records heritage is likely to set up the standardization of digitization processes and facilities. It is urgently necessary to develop comprehensive standard systems for digitization. Two institutions are closely interested in these tasks: 1) the National Records and Archives Service experienced in developing government records management systems; and 2) the Cultural Heritage Administration interested in digitization of Korean old documents. In collaboration of these two institutions, a new standard system will be designed for digitizing records heritage on Korean Studies. Chapter 5 deals with additional Korean records heritage in the wish list for UNESCO's Memory of the World Register, including: 1) Wooden Printing Blocks(經板) of Koryo-Taejangkyong(高麗大藏經) in Haein Temple(海印寺); 2) Dongui-Bogam("東醫寶鑑") 3) Samguk-Yusa("三國遺事") and 4) Mugujeonggwangdaedaranigyeong. Their world value and importance are examined as followings. Wooden Printing Blocks of Koryo-Taejangkyong in Haein Temple is the worldly oldest wooden printing block of cannon of Buddhism that still exist and was created over 750 years ago. It needs a special conservation treatment to disinfect germs residing in surface and inside of wooden plates. Otherwise, it may be damaged seriously. For its effective conservation and preservation, we hope that UNESCO and Government will schedule special care and budget and join the list of Memory of the Word Register. Dongui-Bogam is the most comprehensive and well-written medical book in the Korean history, summarizing all medical books in Korea and China from the Ancient Times through the early 17th century and concentrating on Korean herb medicine and prescriptions. It is proved as the best clinical guidebook in the 17th century for doctors and practitioners to easily use. The book was also published in China and Japan in the 18th century and greatly influenced the development of practical clinic and medical research in Asia at that time. This is why Dongui Bogam is in the wish list to register to the Memory of the World. Samguk-Yusa is evaluated as one of the most comprehensive history books and treasure sources in Korea, which illustrates foundations of Korean people and covers histories and cultures of ancient Korean peninsula and nearby countries. The book contains the oldest fixed form verse, called Hyang-Ka(鄕歌), and became the origin of Korean literature. In particular, the section of Gi-ee(紀異篇) describes the historical processes of dynasty transition from the first dynasty Gochosun(古朝鮮) to Goguryeo(高句麗) and illustrates the identity of Korean people from its historical origin. This book is worthy of adding to the Memory of the World Register. Mugujeonggwangdaedaranigyeong is the oldest book printed by wooden type plates, and it is estimated to print in between 706 and 751. It contains several reasons and evidence to be worthy of adding to the list of the Memory of the World. It is the greatest documentary heritage that represents the first wooden printing book that still exists in the world as well as illustrates the history of wooden printing in Korea.

• Journal of Korean Society of Archives and Records Management
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• v.22 no.3
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• pp.125-141
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• 2022

This study aims to suggest measures for handling copyright information on government publications during records and archives management to use them freely as public works according to Article 24-2 of the Copyright Act in Korea. Through email interviews with 17 records managers, persons in charge of government publication management, and government staff with experience in production from April 4 to June 13, 2022, this study determined the current situations and problems related to producing and managing copyright information on government publications. Based on the interview findings, this research suggested the following. First, Article 24-2 of the Copyright Act must be revised to apply the Korea Open Government License (KOGL) type 1 mandatorily to all public works. Second, a cooperative system for managing copyright information on government publications should be established to improve their production and management effectiveness. Third, copyright information, such as authors, copyright holders, copyright duration, information on the copyright property transfer, public works status, and reasons for nonpublic works, must be managed through records and archives management systems. Fourth and last, information on public works must be provided during the registration number application for government publication so that everyone can access the full texts of the publications on the National Archives of Korea website.

• Journal of Digital Convergence
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• v.16 no.10
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• pp.235-241
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• 2018

The printout management system should analyze the pattern of existence of personal information (resident number, card number) in the output log and users should be provided with functions such as warning message pop-up, forced printing termination, mailing to administrator, independently logs management. Authentication management can also be performed only by registered users by installing an agent on a user PC, and it should have a restriction function to permit or deny work according to user information. In addition, when printing/copying/scanning using this equipment, it is possible to use document printing and multifunction copier after ID card authentication and ID/PW should be input to device when ID card is not used. In this study, we developed these interfaces with WOWSOFT co., Ltd, a security company that has better technology than the existing printout security methods, to construct the printout management system. Also we designed the interface of basic functions necessary for printout management and contributed to the establishment of printout management system.

• The Korean Journal of Archival Studies
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• no.25
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• pp.3-46
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• 2010

Digital records management is one whole system in which many social and technical elements are interacting. To maintain the trustworthiness, the repository needs periodical audit and certification. Thus, individual electronic records management agency needs toolkit that can be used to self-evaluate their trustworthiness continuously, and self-assess their atmosphere and system to recognize deficiencies. The purpose of this study is development of self-certification toolkit for repositories, which synthesized and analysed such four international standard and best practices as OAIS Reference Model(ISO 14721), TRAC, DRAMBORA, and the assessment report conducted and published by TNA/UKDA, as well as MoRe2 and current national laws and standards. As this paper describes and demonstrate the development process and the framework of this self-certification toolkit, other electronic records management agencies could follow the process and develop their own toolkit reflecting their situation, and utilize the self-assessment results in-house. As a result of this research, 12 areas for assessment were set, which include (organizational) operation management, classification system and master data management, acquisition, registration and description, storage and preservation, disposal, services, providing finding aids, system management, access control and security, monitoring/audit trail/statistics, and risk management. In each 12 area, the process map or functional charts were drawn and business functions were analyzed, and 54 'evaluation criteria', consisted of main business functional unit in each area were drawn. Under each 'evaluation criteria', 208 'specific evaluation criteria', which supposed to be implementable, measurable, and provable for self-evaluation in each area, were drawn. The audit and certification toolkit developed by this research could be used by digital repositories to conduct periodical self-assessment of the organization, which would be used to supplement any found deficiencies and be used to reflect the organizational development strategy.

• The Korean Journal of Archival Studies
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• no.17
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• pp.157-202
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• 2008

Archival Objects are defined as objects having historical, aesthetic, and artistic value as well as archival value created and used with a particular purpose in business process. Increasingly, many countries including Canada, Australia, China are recognized the importance of Archival Objects and designated them as national records. In Korea, Archival Objects are involved in national records through '2006 Plan for the Archives and Records Management Reform'. So National Archives and Records Service provided a foothold for comprehensive plan of national records management including Archival Objects. And also, by revising Records and Archives Management Act in 2007, National Archives and Records Service declared aggressive will to management Archival Objects. Until now, Objects held in public institution were easy to be damaged because definition or scope of Archival Objects was ambiguous and management system for material character wasn't exist. Even though the revised Records and Archives Management Act suggest definition and declare the responsibility of management, management system focused on various shape and material of objects need to be established. So this study has defined Archival Objects shortly and carried out a research 5 institutions on the actual management condition. By researching the result of institution survey, Records and Archives Management Act and actual Records Management System, we could find some problems. In solving these problems, We provide objects management process in the order capture ${\rightarrow}$ register ${\rightarrow}$ description ${\rightarrow}$ preservation ${\rightarrow}$ use${\rightarrow}$disposition. In addition, close cooperation between records center and museum of institution should be established for the unitive management at national level. This study has significance in introducing a base to manage Archival Objects systematically. By studying more, we hope to advance in management of valuable Archival Objects.

• The Korean Journal of Archival Studies
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• no.12
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• pp.81-135
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• 2005

The release of administrative information has been the challenge of our age following the maturation of democratic ideology in our society. However, differences of opinion and conflict still exist between the government and private sectors regarding the issue, and it seems that the technical and policy-related insufficiencies of information and record management that actually operate the release of information are the main causes. From the perspective of records management, records or information are variable in their nature, value, and influence during their life span. The most controversial issue is the records and information in the current stage of carrying out business activities. This is because the records and information pertaining to finished business are but evidence to ascertain the past, and have only a limited relationship to the ideal of the 'democratic participation' by citizens in activities of the public sector. The current information release policies are helpless against the 'absence of information,' or incomplete records, but such weakness can be supplemented by enforcing record management policies that make obligatory the recording of all details of business activities. In addition, it is understood that the installation of 'document offices("Jaryogwan")' that can manage each organization's information and records will be an important starting point to integrate the release, management, and preservation of information and records. Nevertheless, it seems that the concept of 'release' in information release policies refers not to free use by all citizens but is limited to the 'provision' of records according to public requests, and the concept of 'confidential' refers not to treating documents with total secrecy but varies according to the particulars of each situation, making the actual practice of information release difficult. To solve such problems, it is absolutely necessary to collect the opinions of various constituents associated with the recorded information in question, and to effectively mediate the collective opinions and the information release requests coming from applicants, to carry out the business more practically. Especially crucial is the management of the process by which the nature and influence of recorded information changes, so that information which has to be confidential at first may become available for inquiry and use over time through appropriate procedures. Such processes are also part of the duties that record management, which is in charge of the entire life span of documents, must perform. All created records will be captured within a record management system, and the record creation data thus collected will be used as a guide for inquiry and usage. With 'document offices(Jaryogwan)' and 'archives' controlling the entire life span of records, the release of information will become simpler and more widespread. It is undesirable to try to control only through information release policies those records the nature of which has changed because, unlike the ones still in the early stages of their life span and can directly influence business activities, their work has finished, and they have become historical records or evidences pointing to the truth of past events. Even in the past, when there existed no formal policy regarding the release of administrative information, the access and use of archival records were permitted. A more active and expanded approach must be taken regarding the 'usage' of archival records. If the key factor regarding 'release' lies in the provision of information, the key factor regarding 'usage' lies in the quality and level of the service provided. The full-scale usage of archival records must be preceded by the release of such records, and accordingly, a thorough analysis of the nature, content, and value of the records and their changes must be implemented to guarantee the release of information before their use is requested. That must become a central task of document offices and "Today's information" will soon become "yesterday's records," and the "reality" of today will become "history" of the past. The policies of information release and record management share information records as their common objective. As they have a mutual relationship that is supplementary and leads toward perfection, the two policies must both be differentiated and integrated with each another. It is hoped that the policies and business activities of record management will soon become normalized and reformed for effective and fair release of information.

• Proceedings of the Mineralogical Society of Korea Conference
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• 2002.10a
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• pp.93-101
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• 2002

석회석은 우리나라 광업법 제3조에서 규정한 법정광물로써 백운석, 대리석, 방해석 및 코퀴나 등을 포함하며, 최근 우리나라 전체 광산물 생산량의 $75\%$를 상회하는 단일광종 최대생산량을 나타내고 있는 광종이다. 이외에도 석회석 광은 여러 가지 통계적으로도 국내 최대임을 나타내는데, 즉, 2001년도 우리나라 일반광(66종) 등록광구수 5,242개소 중에서 1,494개소를 차지하여 $28.5\%$를 차지하며, 가행광산 수에서도 320개소 중 109개소$(34\%)$, 근로자 수에서는 4,291명중에서 2,748명$(64\%)$으로 최대의 규모를 가지고 있다. 실제로 석회석 및 관련제품은 오늘날 화학공업이나 환경산업 등 각종의 산업에 널리 이용되고 있으며, 그의 이용 역사에서도 유구한 역사를 가지고 있다. 즉, 고대 유적분석 결과는 이미 신석기 시대에도 석회 재료가 쓰였을 것으로 보고되고 있으며, 성경(신명기 27장 1-5절)에도 소개되고 있고, 우리나라에서의 석회 사용의 역사도 동국여지승람(성종16년), 세종실록, 문종실록 등에 석회 산지가 자세히 조사 기록되어 있으며 소성석회의 제조, 사용에 대하여도 기록하고 있다. 이외에도, 그리이스, 로마, 중국 등지의 역사에서는 건축재, 농업, 표백 및 제혁공업 등에 사용되었다는 사실이 발견되고 있지만, 석회석의 용도가 크게 증가된 것은 역시 산업혁명 이후 20세기가 시작되면서부터 라고 할 수 있다. 석회석은 국가산업구조 및 인간의 삶의 양식에 따라 그의 용도가 다양하고, 광범위하게 변화하는 만큼, 그의 품질 또한 중요하게 취급되어야 하지만, 우리나라의 경우에는 아직도 시장규모가 큰 일부용도이외에 사용자의 요구에 부합되는 다양한 품질의 석회제품을 제조하는 데에는 인색하고, 또한 사용자의 대부분은 용도가 명시되어 있는 외국의 제품을 선호하는 경향에 따라 석회석 및 관련제품의 수입량이 감소하지 않고 있다. 최근 우리나라는 국제통화기금(IMF)이후에, 국내산업을 보호하는 정부의 규제나 지원은 폐지 또는 축소되고, 외국회사의 시장참여에 의한 국제경쟁기반이 약화되고 있는 것도 사실이지만, 고 환율에 의하여 일부제품의 수입은 자제되고, 국내산 대체 방향으로 진행되고 있기 때문에, 안정되고 신뢰할 수 있는 품질의 제품을 제조하는 경우에는 오히려 국내시장의 확장에는 좋은 시기가 될 수도 있다고 판단된다. 이에 본고에서는 최근 국내 석회석 관련제품을 활용하는 사례를 분석하고 향후 유효 이용을 도모하는 데에 참고가 되었으면 하는 마음에서 작성하였다.

• Proceedings of the KSEEG Conference
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• 2002.10a
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• pp.93-101
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• 2002

석회석은 우리 나라 광업법 제3조에서 규정한 법정광물로써 백운석, 대리석, 방해석 및 코퀴나 등을 포함하며, 최근 우리 나라 전체 광산물 생산량의 75%를 상회하는 단일광종 최대생산량을 나타내고 있는 광종이다. 이외에도 석회석 광은 여러 가지 통계적으로도 국내 최대임을 나타내는데, 즉, 2001년도 우리 나라 일반광(66종) 등록광구수 5,242개소 중에서 1,494개소를 차지하여 28.5%를 차지하며, 가행광산 수에서도 320개소 중 109개소(34%), 근로자 수에서는 4,291명중에서 2,748명(64%)으로 최대의 규모를 가지고 있다. 실제로 석회석 및 관련제품은 오늘날 화학공업이나 환경산업 등 각종의 산업에 널리 이용되고 있으며, 그의 이용 역사에서도 유구한 역사를 가지고 있다. 즉, 고대 유적분석 결과는 이미 신석기 시대에도 석회 재료가 쓰였을 것으로 보고되고 있으며, 성경(신명기 27장 1～5절)에도 소개되고 있고, 우리 나라에서의 석회 사용의 역사도 동국여지승람(성종16년), 세종실록, 문종실록 등에 석회 산지가 자세히 조사 기록되어 있으며 소성석회의 제조, 사용에 대하여도 기록하고 있다. 이외에도, 그리이스, 로마, 중국 등지의 역사에서는 건축재, 농업, 표백 및 제혁공업등에 사용되었다는 사실이 발견되고 있지만, 석회석의 용도가 크게 증가된 것은 역시 산업혁명 이후 20세기가 시작되면서부터 라고 할 수 있다. 석회석은 국가산업구조 및 인간의 삶의 양식에 따라 그의 용도가 다양하고, 광범위하게 변화하는 만큼, 그의 품질 또한 중요하게 취급되어야 하지만, 우리 나라의 경우에는 아직도 시장규모가 큰 일부용도이외에 사용자의 요구에 부합되는 다양한 품질의 석회제품을 제조하는 데에는 인색하고, 또한 사용자의 대부분은 용도가 명시되어 있는 외국의 제품을 선호하는 경향에 따라 석회석 및 관련제품의 수입량이 감소하지 않고 있다. 최근 우리 나라는 국제통화기금(IMF)이후에, 국내산업을 보호하는 정부의 규제나 지원은 폐지 또는 축소되고, 외국회사의 시장참여에 의한 국제경쟁기반이 약화되고 있는 것도 사실이지만, 고 환율에 의하여 일부제품의 수입은 자제되고, 국내산 대체 방향으로 진행되고 있기 때문에, 안정되고 신뢰할 수 있는 품질의 제품을 제조하는 경우에는 오히려 국내시장의 확장에는 좋은 시기가 될 수도 있다고 판단된다. 이에 본고에서는 최근 국내 석회석 관련제품을 활용하는 사례를 분석하고 향후 유효이용을 도모하는 데에 참고가 되었으면 하는 마음에서 작성하였다.