• The Korean Journal of Archival Studies
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• no.41
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• pp.39-73
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• 2014

This study aims to analyze the features and problems of the Korea's national records archiving system established in 1999, as well as to suggest the countermeasures. First, in Korea, permanent records are archived by the administration, legislature and judicature separately. However, around the world there are very few cases where a national archives controls the records of the administration alone, whereupon there is the need to set up an integrated archiving system regarding the records of the administration, legislature and judicature. Second, in Korea, the records archiving system leans too much towards the centrally-controlled system, which is urgent to be solved. 'Record Management Act' stipulates that all the public records, including nonpermanent ones, shall be managed by National Archives, wherewith National Archives is overburdened. Hereat, it may be desirable for National Archives to manage very important records that deserve to be archived permanently and for Record Center to archive other records, which needs to be made into law.

• The Korean Journal of Archival Studies
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• no.61
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• pp.71-118
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• 2019

This year marks the 20th anniversary of the enactment of legislation related to records in Korea. The Public Records Management Act of Korea deals with the entire process from production to classification, transfer, and utilization for all records. Recently, the National Archives of Korea is in the process of discussing amending laws to implement records management innovations. It is necessary to take a look at the cases of advanced countries abroad, which have a long tradition of Archival management and focus on preservation records. In this study, Germany's "Federal Archives Act" was targeted. Germany is regarded as a country with a long tradition of managing preservation records. Especially, we have something in common that has experienced the history of division like our country. For the research results, each clause of Germany's "Federal Archives Act" was to be analyzed to understand Germany's Archival Management System. As a country that has experienced the division of Germany and unification, it maintains Archival management after unification. Therefore, we drew on the characteristics of Germany's Archival management law and system and studied what implications could be given to our country.

• The Korean Journal of Archival Studies
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• no.1
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• pp.107-135
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• 2000

Based on the "Archives and Records Management of Public Agencies Act" enacted from the year 2000, the Korean local districts, in a near future, will establish local archives. According to this law, the archives of provincial states and municipal cities are to be conserved permanently, whereas the archives of local districts are to be conserved temporally. Subsequently, the important archives that are categorized as the permanent documents will be transferred to the provincial archives. However the Korean local districts, which are well known for long history of self-administration, are better to preserve permanent documents in their own archives. Moreover, it is necessary for the local archives to collect and compile public and private documents as well. Also it is advisable for the local archives to associate with local citizens by holding lectures and exhibitions which would endow the archives a status as the cultural centre for local districts. By doing so, the local archives could be more important to the population for their cultural and practical necessities than the remotely municipal archives. Furthermore, according to the rule of field preservation, it is better to conserve documents in the local archives. If the government will decide to transfer permanent documents to the municipal archives, the local archives are recommended to keep micro-film copy by themselves.

• Journal of Korean Society of Archives and Records Management
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• v.1 no.1
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• pp.131-152
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• 2001

This paper is a preliminary one for the paper titled "A study on the present condition of preserving and managing public records in Korea and establishment of mid-long term policies about preserving and managing public records" supported by the Joint Research Support Project, 2000-2001 of Korea Research Foundation. This article reviews the present condition of preserving and managing public records at 189 domestic public organizations such as state organizations, companiies, the libraries of universities find colleges, etc., that is, this article researches the amount of public records, facilities and equipments for preserving records, computerization, plans for microfilming records of those organizations in search of a method to preserve and manage public records of Korea in a proper way. The review delivers a synthetic analysis with 7 items including a fact that there is a very small possibility to convert the public records produced and preserved in domestic public organizations into 'information recourses' or to utilize them as administrative or historical records. Tn conclusion, it argues that making a law on preserving and managing public records should be accompanied by posting special staff and budgeting for it And more conclusive remarks regarding 6 other items are made.

• The Korean Journal of Archival Studies
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• no.75
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• pp.299-328
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• 2023

This study aims to examine the current procedure of the adequacy review system of public standards for records management developed and disseminated by the National Archives of Korea and to explore improvements to utilize them as basic data to solidify the operation of standards. The study identified the shortcomings of the system with examples of international standards and Korean industrial standards. It also analyzed the history of standardization promoted by the National Archives of Korea. The analysis showed that most of them are simple revisions, such as changes of terminology and standard names according to law amendment. The frequency of standardization by standard also showed a significant difference. In addition, it was found that the adequacy review process or results were not disclosed clearly. As such, the study proposes various improvements to solve these problems, namely, improving standardization for the records management system, establishing detailed procedures for deliberation, and establishing evaluation standards for adequacy reviews.

• Journal of Korean Society of Archives and Records Management
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• v.1 no.1
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• pp.245-257
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• 2001

Recently, The government has been brought in the electronic document system. So, It's been increasing the job processing with the electronic approval and the distribution business. However because of the variety of the storage type of electronic document, it's expected many difficulties in the public-usage and etemity-preservation of the information later. also, There are several problems to manage electronic document system, for example, absence of the important function for managing records, etc. So, We propose the methodology as a way to solve several problems of managing electronic document in this paper. It grows the business which is produced in processing the electronic records management. The kind of document file produced by the government is various. Through introducing the standard format of document file, hereafter it has an effect on helpfulness in standardizing the electronic document system, and people recognize the situation of problem to append the important function of the preservation and usage for the electronic document system. The key task is to make the document system with keeping records and following functions according to the law of records management. As applying the standard electronic document system to manage records, the records of the processing section to the data center and then the records of the data center transfer to the government records and archives center. So, the records which be transferred can be preservative and available. The record, such as visual and auditory record which is not easy to digitalize, can be digitally preservative and available in the government records and archives center.

• The Korean Journal of Archival Studies
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• no.13
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• pp.135-178
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• 2006

The response of public organizations on information offerings has affirmed that the arrangement of the management of records is an important project to be implemented ahead of the enforcement of the information disclosure system. In particular, the absence or non-disclosure of information of public organizations on records containing significant information and abuse of the secret disposition of information has demonstrated that it is imperative to improve radically the management of secret or non-disclosed records as well as overall changes of awareness. This study reviewed the reality of the current non-disclosure and management of confidential records based on the awareness on such records and proposed improvement measures. The study on non-disclosed and confidential records has been discussed from legal and administrative perspectives so that the main focus has been on the institutional aspect. Yet, there is a limitation on such discussions in that there cannot be fundamental access to issues of non-disclosed and confidential records. That is because the management of information classified as non-disclosed and confidential can be improved fundamentally when all processes from the production of the records to their management are carried out reasonably. Accordingly, since our record management system is divided into three phases of the disposition division, record center, and archives and takes a management record by being applied to the flow of the life cycle of records, we have reviewed overall issues from the production of non-disclosed and confidential records to the utilization of the records pursuant to these steps and offered directions for improvement.

• Journal of Korean Society of Archives and Records Management
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• v.8 no.2
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• pp.39-60
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• 2008

This paper deals with the four aspects of the acquisition, construction and common use of modern and post-modern document DB in the NAK, NIKH, and AKS. First, The concept of Korean regional history includes provincial history, local history and regional history and as far as modern and post-modern history is concerned, the concept of regional history is on expansion. Second, National Archives of Korea has been systematically collecting and managing modern and post-modern regional history records in compliance to Public Institutes Records Management Law, enacted in 1999 and currently is in charge of handling public records of 373 central government administration offices, 514 regional government offices, Office of Education, universities and of other public agencies. National Institute of Korean History is working on a ten year project from 2004 to collect the scattered modern and post-modern regional history records and to classify them regionally and thematically. The Academy of Korean Studies has been collecting modern and post-modern regional history records and collection was initiated by Modern History Research. Those records that are collected from 1997 and 2005 are mainly from the liberation period. Third, characteristics of Central Archives Management System and Nara Records Portal System of NAK, Korean History Database System of NIKH and of The AKS' Korean Provincial Culture Electronic Encyclopedia are elaborated. Fourth, establishing 'Modern and Post-modern Regional History Records Council' as an affiliated organization of National Archives Management Committee is recommended, NAK leading the council and promoting further cooperation. In this section, an emphasis on allotted tasks of three institutes in order to achieve technology development for digitalized resource sharing, to improve on contents and to promote public and international use is placed as well.

• Journal of Korean Society of Archives and Records Management
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• v.24 no.2
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• pp.139-163
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• 2024

This study aims to analyze classification systems used in the public sector, collected based on legislation, and to improve the classification system for public records. From the Korean Law Information Center, 375 legislative clauses were searched, revealing about 80 classification systems. These systems were initially divided into lists, tables, and hierarchical classifications. Six types of classification system uses were proposed after combining three management types and two system functions. Among these models, classification systems used for core operations in public agencies often had the same entity as both developer and user. While systems adopted from other institutions were often modified as needed, they were predominantly used for reference tasks rather than core operations. However, in records management, crucial tasks such as record classification and disposal commonly use unmodified classification system items developed and managed by other agencies. Consequently, this study proposes that structural improvements are necessary for the record classification system. It suggests developing dedicated classification systems to support core functions or modifying existing systems and also applying records management disposal standards and guidelines to other relevant legislative provisions.

• The Korean Journal of Archival Studies
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• no.26
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• pp.63-93
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• 2010

This document illustrates the culture of archives should be improved to get better in local autonomy. In 1994, the municipal elections were held to perform autonomous activities in Korea. It has been sixteen years, since the first municipal election had been held. The local autonomy can be accomplished well, based on the economic independence from the central government and growing awareness of locals. Not only that, if local records were well archived and suitably used, autonomy could be more active. However, since the independence from Japan in 1945, records of the self-government has not been archived well. Not only archives of local government have not been established, but also organization, budget and professional staff have not been arranged well. This brought about local records administration's inactive performance. As a result, numerous number of meaningful records are lost and people are difficult to make out the local administration policy. If the records of local government preserved well, administrative efficiency, responsibility, transparency can be realized in better way. When local officials' work experiences and achievements were on record and referred to a successor of officials properly, administrative efficiency would be highly promoted. In addition, with the well-preserved work records, people are able to see where the responsibility lies. A local autonomous entity might be able to obtain administrative transparency by showing administrative processes and results to locals to the public. In this manner, the premise to archive the records of local autonomous entity is to establish a department which can archive local records and the disposition of professional archivists. According to "the law on public archives management", the governor of a province should discuss with a minister of administration to set up plans for archives' establishment and management. In this way, local archives administration would work well, when not only the department of local records administration is established, but also the department of local archives places local records under their control at the same time. Moreover, based on active records movement, municipal officials and locals would realize the importance of local record and examine local records administration systems. Not only that, when local records are shown to public and utilized properly, the local autonomy would improve a lot.