• 제목/요약/키워드: Classifying Official Documents

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A Client-Side App Model for Classifying and Storing Documents

  • Elhussein, Bahaeldein;Karrar, Abdelrahman Elsharif;Khalifa, Mahmoud;Alsharani, Mohammed Mujib
    • International Journal of Computer Science & Network Security
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    • 제22권5호
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    • pp.225-233
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    • 2022
  • Due to the large number of documents that are important to people and many of their requests from time to time to perform an essential official procedure, this requires a practical arrangement and organization for them. When necessary, many people struggle with effectively arranging official documents that enable display, which takes a lot of time and effort. Also, no mobile apps specialize in professionally preserving essential electronic records and displaying them when needed. Dataset consisting of 10,841 rows and 13 columns was analyzed using Anaconda, Python, and Mito Data Science new tool obtained from Google Play. The research was conducted using the quantitative descriptive approach. The presented solution is a model specialized in saving essential documents, categorizing according to the user's desire, and displaying them when needed. It is possible to send in an image or a pdf file. Aside from identifying file kinds like PDFs and pictures, the model also looks for and verifies specific file extensions. The file extension and its properties are checked before sharing or saving it by applying the similarity algorithm (Levenshtein). Our method effectively and efficiently facilitated the search process, saving the user time and effort. In conclusion, such an application is not available, which facilitates the process of classifying documents effectively and displaying them quickly and easily for people for printing or sending to some official procedures, and it is considered one of the applications that greatly help in preserving time, effort, and money for people.

일제하 조선총독부의 공문서 분류방식 (The Classification System of the Official Documents in the Colonial Period)

  • 박성진
    • 기록학연구
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    • 제5호
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    • pp.179-208
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    • 2002
  • In this paper, I explained the dominating/dominated relationship of Japan and Colonized Korea by analysing the management system of official documents. I examined the theory and practices of the classification used by the office of the Governor-General for preserving official documents whose production and circulation ended. In summary, first, the office of the Governor-General and its municipal authorities classified and filed documents according to the nature and regulations on apportionment for the organizations. The apportionment of the central and local organs was not fixed through the colonial period and changed chronologically. The organization and apportionment of the central and local organs reflected the changes in the colonial policies. As a result, even in the same organs, the composition of documents had differences at different times. The essential way of classifying documents in the colonial period was to sort out official documents which should be preserved serially and successively according to each function of the colonial authorities. The filing of documents was taken place in the form of the direct reflection of organizing and apportioning of the function among several branches of the office of the Governor-General and other governmental organs. However, for the reason that filing documents was guided at the level of the organs, each organ's members responsible for documents hardly composed the filing unit as a sub-category of the organ itself. Second, Japan constructed the infrastructure of colonial rule through the management system of official documents. After Kabo Reform, the management system of official documents had the same principles as those of the Japan proper. The office of the Governor-General not only adopted several regulations on the management of official documents, but also controlled the arrangement and the situation of document managing in the local governmental organizations with the constant censorship. The management system of documents was fundamentally based on the reality of colonial rule and neglected many principles of archival science. For example, the office of Governor-General labelled many policy documents as classified and burnt them only because of the administrative and managerial purposes. Those practices were inherited in the document management system of post-colonial Korea and resulted in scrapping of official documents in large quantities because the system produced too many "classified documents".

대한제국기 내장원의 위상 변화와 공문서 접수 (Receipt of Official Documents after the Status Change of the Office of Crown Properties in The Great Han Empire)

  • 박성준
    • 기록학연구
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    • 제36호
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    • pp.35-67
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    • 2013
  • 대한제국기 내장원이 각종 국가 재원을 관할한 거대 재정기구로 확대되면서 공문서 양식도 변화되었다. 초기와 달리 1900년 2월부터 판심에는 궁내부가 삭제된 '내장원(內藏院)'이 찍힌 공문서 용지를 사용했다. 내장원경의 도장에 새겨진 명칭도 '내장원경지장(內藏院卿之章)'으로 변경되었다. 내장원이 거대 재정기구로 확대되면서 위상도 독자성을 갖는 기구로 높아졌던 것이며, 그 양상이 공문서 양식에도 반영되었던 것이다. 이러한 변화는 문서 유통 체계에서도 나타났다. 1897년까지 내장원이 각 군으로부터 받은 보고의 수신자는 대부분 궁내부대신이었으나 1899년부터는 수신자가 내장원인 보고서가 대부분이었다. 1899년 8월 이전에는 내장원이 각 군에 훈령을 내릴 수 없었으나, 1899년 8월 이후부터 내장원은 각 군에 훈령을 내릴 수 있게 되었다. 그렇지만 아직 내장원은 중앙기관과 대등한 위치에서 문서를 거래하지는 못했다. 그러나 1900년 9월부터 내장원은 중앙기관과 대등한 위치에서, 지방 기관과는 상급 기관으로서 문서를 거래하게 되었고, 내장원에는 기록과가 설치되었다. 내장원은 궁내부 소속의 하급 기관에서 벗어나 독립된 기관으로서 각 기관과 문서를 거래하게 되었다. 1900년 9월 기록과가 설치된 이후부터 내장원은 독자적으로 문서 접수책을 작성했다. 1901년도 접수책과 1905 1906년도 접수책을 비교해 보면 1905년도 접수책부터 접수 호수가 등장하고 일부에서는 해당 문서의 담당 기관이 기록되었다. 1902년부터 1904년까지의 접수책이 없어 접수책에 언제부터 접수 호수가 기록되었는지 접수책을 통해서는 알 수 없지만, 1905년도 접수책에 기록된 접수 호수와 일자가 접수스탬프에 기입된 내용과 일치하는 것으로 보아 접수 호수가 기록된 시점은 접수스탬프를 찍기 시작한 1902년 7월 전후인 것으로 추정된다. 다음으로 접수스탬프와 달리 접수책에는 업무 담당 기관인 과(課)가 먼저 기록되었다. 이는 내장원이 접수책을 과를 구분해서 작성했던 방식에서 과를 통합하여 작성하는 방식으로 전환했기 때문이었다. 내장원은 과를 구분하지 않고 하나의 접수책에 접수한 순서대로 문서를 기록하면서 각 문서에 연속된 접수 호수를 부여하고, 해당 문서의 업무 담당 기관을 구분하기 위해 접수책 하단에 과를 기록했던 것이다. 1900년 9월 기록과가 설치된 이후 독자적으로 문서를 수발하게 된 내장원은 접수한 문서에 도장 '내장원영수증(內藏院領收證)'을 찍고, 문서접수 장부를 작성했다. 내장원은 과를 구분해서 접수책을 작성했던 초기의 방식에서 과를 통합해 하나의 접수책에 작성하는 방식으로 전환하고 접수책에는 접수 호수와 업무 담당 기관을 기록하였다. 그리고 접수한 문서에는 접수일자 호수로 구성된 접수스탬프를 찍어 점차 접수 체계가 정비되는 방향으로 나아갔다.

중국의 사지서목에 대하여 -육사예문$\cdot$경적지의 분류 및 편목체재 비교를 중심으로- (On the Bibliographies of Chinese Historical Books - Classifying and cataloguing system of six historical bibliographies -)

  • 강순애
    • 한국문헌정보학회지
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    • 제24권
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    • pp.289-332
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    • 1993
  • In china, six bibliographies of offical historical books are evaluated at the most important things among the systematically-editing bibliographies. These bibliographies would be usful to study the orign of classical sciences and their development, bibliographic research of Chinese classics, bibliographic judgement on genuine books, titles, authors, volumes. They could be refered to research into graving, correcting, and existence of ancient books. therefore, these bibliographies would be applied to estimation the phase of scientific and cultural development. The study of these bibliographies has been not yet made in Korea. This thesis lays its importance on the background of their appearance, their classification norms, organizing system of their catalogue, and comparison between their difference. 1. Editing and compiling of Chilyak (칠약) by Liu Chin (유흠) and official histories played an important role of entering an apperance of historical book's bibliographies. Chilyak has been lost. However, its classification and compiling system of classical books would be traced by Hansoyemunji(한서예문지) of which basic system is similar to Chilyak. It classified books according to their scientific characteristic. If a few books didn't have their own categories, they were combined by the circles parallel to the books' characteristic. With the books classified under the same scientific characteristic, they were again divided into the scientific schools or structures. It also arranged the same kinds of books according to the chronology. The some books wi th duplicate subjects were classified multiplely by their duplicate subject. 2. Ssu-ma Chon's (사마천) The Historical Records (Saki, 사기) and Pan Ku's (반고) The History of the Former Han Dynasty (Hanso, 한서) has also took effects on appearance of historical books' bibliographies. Covering overall history, Saki was structured by the five parts: The basic annals(본기), the chronological tables (표), the documents (서), the hereditary houses (세가), biographies (열전). The basic annals dealt with kings and courts' affairs according to the chronology. The chronological tables was the records of the annals. The documents described overall the social and cultural systems. The hereditary houses recorded courts' meritorious officials and public figures. The biographies showed exemplars of seventy peoples selected by their social status. Pan Ku(반구)'s The History of the Former Han Dynasty(한서) deserved to be called the prototype for the offical histories after Saki's (사기; The Historical Records) apperance. Although it modelled on Saki, it had set up its own cataloguing system. It was organized by four parts; the basic annals (본기), the chronological tables (표), treatises(지), biographies (열전). The documents in the Hanso(한서) was converted into treatises(지). The hereditary houses and biographies were merged. For the first time, the treatise with The Yemunji could operate function for historical bibliographies. 3. There were six historical bibliographies: Hansoyemunji(한서예문지), Susokyongjeokji (수서경적지), Kudangsokyongjeokji(구당서경적지), Shindangsoyemunji (신당서예문지), Songsayemunji (송사예문지), Myongsayemunji (명사예문지). 1) Modelling on Liu Chin's Chilyak except Chipryak(집략), Hansoyemunji divided the characteristic of the books and documents into six parts: Yukrye(육예), Cheja(제자), Shibu(시부), Pyongsoh(병서), Susul(수술), Pangki(방기). Under six parts, there were thirty eight orders in Hansoyemunji. To its own classification, Hansoyemunji applied the Chilyak's theory of classification that the books or documents were managed according to characteristic of sciences, the difference of schools, the organization of sentences. However the overlapped subjects were deleted and unified into one. The books included into an unsuitable subject were corrected and converted into another. The Hansoyemunji consisted of main preface (Taesoh 대서), minor preface (Sosoh 소서) , the general preface (Chongso 총서). It also recorded the introduction of books and documents, the origin of sciences, the outline of subjects, and the establishment of orders. The books classified by the subject had title, author, and volumes. They were rearranged by titles and the chronological publication year. Sometimes author was the first access point to catalogue the books. If it was necessary for the books to take footnotes, detail notes were formed. The Volume number written consecutively to order and subject could clarify the quantity of books. 2) Refering to Classfication System by Seven Norms (칠분법) and Classification System by Four Norms(사분법), Susokyongjeokji(수서경적지) had accomplished the classification by four norms. In fact, its classification largely imitated Wanhyosoh(완효서)'s Chilrok(칠록), Susokyongjeokji's system of classification consisted of four parts-Kyung(경), Sa(사), Cha(자), Chip(칩). The four parts were divided into 40 orders. Its appendix was again divided into two parts, Buddihism and Taiosm. Under the two parts there were fifteen orders. Totally Susokyongjeokji was made of six parts and fifty five orders. In comparison with Hansoyemunji(한서예문지), it clearly showed the conception of Kyung, Sa, Cha, Chip. Especially it deserved to be paid attention that Hansoyemunji laied history off Chunchu(춘추) and removed history to Sabu(사부). However Chabu(사부) put many contrary subjects such as Cheja(제자), Kiye(기예), Sulsu(술수), Sosol(소설) into the same boundary, which committed errors insufficient theoretical basis. Anothor demerit of Susokyongjeokji was that it dealt with Taiosm scriptures and Buddism scriptures at the appendix because they were considered as quasi-religion. Its compilation of bibliographical facts consisted of main preface(Taesoh 대서), minor preface(Sosoh 소서), general preface (Chongsoh 총서), postscript (Husoh 후서). Its bibliological facts mainly focused on the titles. Its recorded authors' birth date and their position. It wrote the lost and existence of books consecutive to total number of books, which revealed total of the lost books in Su Dynasty. 3) Modelling on the basis of Kokumsorok(고분서록) and Naewaekyongrok(내외경록), Kudangsokyongjeokji(구당서경적지) had four parts and fourty five orders. It was estimated as the important role of establishing basic frame of classification by four norms in classification theory's history. However it had also its own limit. Editing and compling orders of Kudangsokyongjeokji had been not progressively changed. Its orders imitated by and large Susokyongjeokji. In Its system of organizing catalogue, with its minor preface and general preface deleting, Kudangsokyongjeokji by titles after orders sometimes broke out confusion because of unclear boundaries between orders. 4) Shindangsoyemunji(신당서예문지), adding 28,469 books to Kudangsokyongjeokji, recorded 82,384 books which were divided by four parts and fourty four orders. In comparison with Kudangkyongjeokj, Sindangsoyemunji corrected unclear order's norm. It merged the analogical norms four orders (for instance, Kohun 고훈 and Sohakryu 소학류) and seperated the different norms four orders (for example, Hyokyong 효경 and Noneuhryu 논어류, Chamwi 참위 and Kyonghaeryu 경해류, Pyonryon 편년 and Wisaryu 위사류). Recording kings' behaviors and speeches (Kikochuryu 기거주류) in the historical parts induced the concept of specfication category. For the first time, part of Chipbu (집부) set up the order of classification norm for historical and literatural books and documents (Munsaryu 문사류). Its editing and compiling had been more simplified than Kudangsokyongjeokji. Introduction was written at first part of bibliographies. Appendants except bibliographic items such subject, author, title, volume number, total were omitted. 5) Songsayemunji(송사예문지) were edited in the basis of combining Puksong(북송) and Namsong(남송), depending on Sabukuksayemunji(사부국사예문지). Generally Songsayemunji had lost a lot of bibliographical facts of many books. They were duplicated and wrongly classified books because it committed an error of the incorrectly annalistic editing. Particularly Namsong showed more open these defaults. Songsayemunji didin't include the books published since the king Youngchong(영종). Its system of classification was more better controlled. Chamwiryu(참위류) in the part of Kyongbu(경부) was omitted. In the part of history(Sabu 사부), recordings of kings' behaviors and speeches more merged in the annals. Historical abstract documents (Sachoryu 사초류) were seperately arranged. In the part of Chabu(자부), Myongdangkyongmaekryu(명당경맥류) and Euisulryu(의술류) were combined. Ohangryu(오행류) were laied off Shikuryu(시구류). In the part of Chipbu(집부), historical and literatural books (Munsaryu 문사류) were independentely arranged. There were the renamed orders; from Wisa(위사) to Paesa(패사), Chapsa (잡사) to Pyolsa(열사), Chapchonki(잡전기) to Chonki(전기), Ryusoh(류서) to Ryusa(류서). Introduction had only main preface. The books of each subject catalogued by title, the volume number, and author and arranged mainly by authors. Annotations were written consecutively after title and the volume number. In the afternote the number of not-treated books were revealed. Difference from Singdangsohyemunji(신당서예문지) were that the concept and boundary of orders became more clearer. It also wrote the number of books consecutive to main subject. 6) Modelling on Chonkyongdangsomok (경당서목), Myongsayemunji(명사예문지) was compiled in the basis of books and documents published in the Ming Danasty. In classification system, Myongsayemunji partly merged and the seperated some orders for it. It also deleted and renamed some of orders. In case of necessity, combining of orders' norm was occured particulary in the part of Sabu(사부) and Chabu(자부). Therefore these merging of orders norm didn't offer sufficient theretical background. For example, such demerits were seen in the case that historical books edited by annals were combined with offical historical ones which were differently compiled and edited from the former. In the part of Chabu(자부), it broke out another confusion that Pubga(법가), Meongga(명가), Mukga(묵가), Chonghweongka's(종횡가) thoughts were classified in the Chapka(잡가). Scriptures of Taiosim and Buddhism were seperated from each other. There were some deleted books such as Mokrokryu(목록류), Paesaryu(패사류) in the part of history (Sabu 사부) and Chosaryu(초사류) in the part of Chipbu(집부). The some in the each orders had been renamed. Imitating compiling system of Songsayemunji(송사예문지), with reffering to its differ-ence, Myongsayemunji(명사예문지) wrote the review and the change of the books by author. The number of not-treated books didn't appear at the total. It also deleted the total following main subject.

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