• Journal of Information Management
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• v.42 no.1
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• pp.221-244
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• 2011

Many records and documents are produced during the process of functions of local councils such as resolution, monitoring and balancing function, representation for the residents, Such records of local councils have importance in terms of objective basis and standards for local policy building and making. The most essential records among these are those of local councils assembly. The fundamental function of local councils is the assembly of individual members of the council and standing committees. For this, the author firstly reviewed the current management system of local council assembly records focusing on Daejeon Yuseonggu Council and conducted researches and interviews with the officers responsible for record keeping. And finally, the author analyzed such researches and findings. From this analysis, the author discovered the problems in the management of record keeping and suggested the improvement for the systematic management firstly in terms of institutional aspects and secondly in terms of the stages of record keeping and management based on ISO 15489, the international standard for information and documentation, records management.

• The Korean Journal of Archival Studies
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• no.14
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• pp.241-288
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• 2006

For cope with the participating government promoted local decentralization of the present time, local governments are coming to aim at the realization of local governance. Local governance refers to a way of solving public problems of urban area through partnership which is a collaboration and participation based on 'relationship' among diverse interested parties such as executive authority of policy, private sectors. First of all, it is most important task to make transparency and responsibility of all people and networks by themselves through sharing information. With like this kind of a background, local assembly is an momentos body of local governance because it is a decision making organization at the same time as a representative organization of local residents, and it has a relationship of 'check and balance' with chiefs of local governments as an organization monitoring and supervising the administration of an executive authority. Not the less, information about local assembly does not open to the public or exist. Even some informations open to the public, they are not enough to be settled distrust and low-valuation by civil society. Now Local assembly is face to a point that improve over all of record management. This study is based like this critical mind, then, it examines throughly local assembly's realities by suggestion with reforming plan of record management. Record can embody true values when record management practices indefatigably through prudential system from production until preservation. Accordingly, this study suggests management of transaction unit without the omission of record. Also this study is satisfy the condition of Korean record management system with proposals of record management policy and establishment of record center. At the conclusion of study, it puts effects into shape that local assembly secure transparency and responsibility and organize local governance by record management.

• The Korean Journal of Archival Studies
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• no.9
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• pp.110-142
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• 2004

This paper treated what are congressional records which are one of core fields of national records and what kind of significant records they have. The characteristics of "substantive records" of the institution among public records are as follows: firstly, their contents depend on the inherent function of the institution; secondly, their types differ by the character of basic unit(member); thirdly, their sources are determined by the character of institution. Starting from the above points of view, the contents, characteristics, main sources, and types by sources of congressional records were presented. They are summarized as follows. In Chapter 2, the substantial records, which document the intrinsic function of congress on the basis of analyses of inherent function and structural uniqueness of congress have natures of which the contents are "legislative records", "oversight records", and "political activity records" starting from the inherency of congress as the people's representation. The typical natures of congress records are related with the specialty that the basic unit of congress structure is an individual congressman as an indepent national institution and congress is a council of these congressmen. Firstly, the records of congressmen as basic member of congress are the national records with the type of personal records. Secondly, "council records" produced by the council (commettee and main conference), which have evidencial and informative value for decision making through the process of investigating, discussing and voting bill and policy (item) of the basis for national management, are very special kind of records, such as item records, decision records, journal records, and congress assistant records. Because congressmen and councils composing congress have an equal inter-relationship in the structure of congress, the main sources of congress records are an individual congressman and all the councils. In chapter 3, the contents and sorts of main records are discribed, centering around congressmen and councils as the main sources of congress records. In chapter 4, the management of records of congressmen is issued as an urgent subject for the management of congress records, instead of conclusions.

• Journal of Korean Society of Archives and Records Management
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• v.12 no.1
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• pp.141-165
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• 2012

Since 'the National Assembly Electronic Document System' was introduced in September 2004, the amount of electronic records production in the Nation Assembly has been on a rapid increase. The number of electronic records which 'the National Assembly Records Management System' took over until September 2011 is '240,000', 72% of the total transferred records. However, the National Assembly's electronic records management has a number of serious problems concerning electronic records long-term management and preservation. In the context, this study aims at discussing alternative strategies for effective management and preservation of the Nation Assembly electronic records. In the theoretical aspect, it reviews 'parliament records' definition and management trend. As a case study, it explores the present state of 'the National Assembly Records Management System' ranging from legal aspects to technical aspects. Based on these researches the study critically analyzes the Nation Assembly's electronic records management in comparison with overseas cases. As a result it provides alternative plans of four major areas, including law, management body, management object and technical system, to improve the National Assembly's electronic records management.

• Journal of the Korean Society for information Management
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• v.22 no.1 s.55
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• pp.5-20
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• 2005

This study aims at the fundamental factors needed to make the policy for internet reference service of public records were presented, considering the methods for improvement of internet reference service of national assembly records. For this purpose, reference service theory of recorded informations and examples of foreign congress reference services were analyzed. From the result of analysis, three tasks were proposed as an improvement plan for internet reference services of national assembly records: establishment of access policy, improvement of reference service programs, and activation of communication with users.

• The Korean Journal of Archival Studies
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• no.44
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• pp.5-49
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• 2015

Although a study on documentation strategy has been steadily releasing recently in the archival study field, it is rare that the cases or studies applying the institutional functional analysis methodology that Helen Samuels had suggested. The institutional functional analysis is a methodology to provide a comprehensive understanding of the record by defining the essential features of the institution at a macro level. The documentation area derived from the institutional functional analysis functions as a priori framework for an archivist to select and keep the records of the institution. In other words, by analyzing the function of the institution through the institutional functional analysis methodology, it makes possible to identify the functions not covered under the current records retention schedule at a macro level ensuring accountability of the organization's business activities. The documentation project of the United States is a prime example to comply with this background. In this study, by analyzing the case of the United States Congress, it is proposed the derived implications for applying the institutional functional analysis to the National Assembly of the Republic of Korea, where is the similar national institution to the U.S. Congress. For this purpose, firstly, the theoretical debate on the institutional functional analysis as the previous studies. Secondly, the documentation project of the United States Congress has been case analyzed by each function according to the institutional functional analysis. Thirdly, on the basis of the case study results, the implications are derived and it is suggested that the documentation areas applicable to the National Assembly of the Republic of Korea.

• Journal of Korean Society of Archives and Records Management
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• v.21 no.3
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• pp.17-36
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• 2021

This study reviewed the US military government's record management system to fill the gaps in Korea's record management history. The US military government's record management system adopted the concept of "mixed use" between the Japanese Government-General of Korea and the US Army because of the dualized administration and constituency of human resources. In addition, the US Army's record management method was introduced during the US military administration to manage historical records and produce official documents that mix Chinese and English letters.

• Korean Journal of Legislative Studies
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• v.27 no.2
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• pp.177-185
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• 2021

• Proceedings of the Korean Society of Disaster Information Conference
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• 2023.11a
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• pp.198-199
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• 2023

본 연구에서는 조선왕조실록을 중심으로 조선시대의 호우 및 홍수기록의 기술방법에 대해 텍스트마이닝 분석을 실시하였다. 조선왕조실록은 조선시대의 큰 호우사상은 모두 포함하고 있기 때문에 이를 일정한 등급으로 나누어 분류한다면 극치 호우 사상의 발생특성을 이해하는데 도움이 될 수 있다. 전체적으로 '큰비'에서와 같이 강우에 대한 언급만이 있는 경우가 '큰물', '홍수', '폭우'와 같이 홍수유출 및 이에 따른 피해가 설명되어 있는 경우보다 강우의 재현기간이 작게 나타나는 것을 파악할 수 있었다. 또 하나 주목할만한 점은 기록된 호우사상이 강우의 총량보다는 강우의 지속기간에 보다 민감하다는 점이다. 즉, 일시에 많은 비가 온 경우보다는 장기간에 걸쳐 내린 호우사상에 보다 초점이 맞추어져 있다는 점이다. 즉, 홍수유출의 크기 및 이에 따른 피해의 정도가 실제 이들 호우사상이 기록으로 남게 되는 원인으로 파악된다.

• Journal of the Korean Society for Library and Information Science
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• v.39 no.3
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• pp.5-25
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• 2005

The most important goal of records management is to document the administrative responsibility of the institution producing records and its history. For this purpose, each institution needs to make a plan determining kind and value of phenomena and evidences to be documented, that is, a plan for documentation. This study was aimed to present its necessity and stretagy, focussing on the documentation of correlations with external factors surrounding National Assembly (external relations). Through literature survey, external relation functions of congress and important sources associated with their functions were analyzed. and what records were produced from those sources was investigated in the case of U.S. Congress. Comparing with the present state of National Assembly on this basis, four significant subjects to activate the external relations documentation plan in the point of institutional policy of National Assembly were proposed : legislation of documentation program of external relations, acquisition policy, advocacy enforcement for National Assembly Documentation, and establishment of cooperation and support systems with external factors.