• Journal of the Korean Society for Library and Information Science
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• v.39 no.3
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• pp.5-25
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• 2005

The most important goal of records management is to document the administrative responsibility of the institution producing records and its history. For this purpose, each institution needs to make a plan determining kind and value of phenomena and evidences to be documented, that is, a plan for documentation. This study was aimed to present its necessity and stretagy, focussing on the documentation of correlations with external factors surrounding National Assembly (external relations). Through literature survey, external relation functions of congress and important sources associated with their functions were analyzed. and what records were produced from those sources was investigated in the case of U.S. Congress. Comparing with the present state of National Assembly on this basis, four significant subjects to activate the external relations documentation plan in the point of institutional policy of National Assembly were proposed : legislation of documentation program of external relations, acquisition policy, advocacy enforcement for National Assembly Documentation, and establishment of cooperation and support systems with external factors.

• The Korean Journal of Archival Studies
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• no.38
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• pp.225-264
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• 2013

The Purpose of this study is to analyze an active discussion in North America about the issue of community archives governance which mainly focused on 'participatory archives' model and from it, draws implications for the present stage of domestic community archives development. Traditionally in the United States and Canada, local community archives have been built mostly by mainstream cultural institutions such as public archives, public libraries, museums, and historical societies as a part of comprehensive documentation of the society at large. At the same time, they have been processed and managed in accordance with the institution's collection development policy. As a result, most community archives in North America are characterized as top-down community archives model (in contrast with down-up model of 'independent' community archives as a part of grass roots movement in the UK). Recently, the community archives in North America with these characteristics try to overcome their limitations, which result in 'the others' of community archives, through governance, that is, community-institution partnership. Participatory archives model which assumes active community participation in all archives processes is being suggested by archival communities as the effective alternative of governance model of top-down community archives. This discussion of community archives governance suggests progressive direction for the present stage of domestic community archives, which has been built mostly by various mainstream cultural institutions and still has been stayed in 'about the community' stage. Particularly, community outreach strategies that participatory archives model concretely suggests are useful as a conceptual framework in building community archives based on community-institution partnership in reality.

• The Korean Journal of Archival Studies
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• no.14
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• pp.325-357
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• 2006

In diesem Aufsatz wird die Geschichte der Bewertungsdiskussion in Deutschland vorgestellt. Bis zum 18. Jh. war das Ziel der Archivarbeit die Systematisierung der rechtlichen und politischen Kenntnissen. Der juristisch geschulte Archivar hob Unterlagen in der Regel aus $Gr{\ddot{u}}nden$ der Rechtssicherheit auf. Vernichtet wurde, was schon seit $l{\ddot{a}}ngerem$ im Archiv lag. Nach dem Zusammenfall des alten Regimes haben die Archivare keine mehr mit dem Recht des Herrschers zu tun. Und die Archive wurden zu $Lagerst{\ddot{a}}tten$ der Geschichte und Forschung. $F{\ddot{u}}r$ den Ordnung der Archivgut, die aus den verschiedener Dienststellen stammten, wurde das Provenienzprinzip gebildet. Die Archivare richtete sich auf das inhaltsorientierten Bewertungsverfahren, das die wissenschaftlichen $Bed{\ddot{u}}rfnisse$ befriedigte. Der Anlass der Bildung der modernen Archivtheorie war der ersten Weltkrieg. Das Problem, wie man die Massenakten, die $W{\ddot{a}}hrend$ dieses Krieges entstanden, behandeln sollten, $f{\ddot{u}}hrte$ unter dem $Einflu{\ss}$ der Demokratie zur Bildung der Provenienz-orientierte Bewertungsdiskussion. Aufbau, Zielsetzung und Verfahren der aktenbildenden Stelle bildeten den Ausgang der Bewertung. Im Klima ${\ddot{o}}ffentlicher$ $B{\ddot{u}}rokratieablehnung$ der 50er und 60er Jahren wurde die inhaltsorientierte Auswahl wieder die vorherrschende Methodenvorgabe. Diese Theorie, die Booms vertritt, $f{\ddot{u}}hrt$ zu der Theorie der dokumentation strategy von Ende 20. Jh.

• The Korean Journal of Archival Studies
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• no.12
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• pp.179-235
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• 2005

In this article, the task of evaluating the official documents that were created and issued by the Joseon Governor General office during the Japanese occupation period, with new perspectives based upon the Macro-Appraisal approaches developed by the Canadian scholars and personnel, will be attempted. Recently, the Canadian people and the authorities have been showing a tendency of evaluating the meaning and importance of a particular document with perspectives considering the historical situation and background conditions that gave birth to that document to be a more important factor, even than considering the quality and condition of that very document. Such approach requires the archivists to determine whether they should preserve a certain document or not based upon the meaning, functions and status of the entity that produced the document or the meaning of the documentation practice itself, rather than the actual document. With regard to the task of evaluating the official documents created and issued by the Joseon Governor General office and involved the city plans devised by the office back then, this author established total of 4 primary tasks that would prove crucial in the process of determining whether or not a particular theme, or event, or an ideology should be selected and documents involving those themes, events and ideologies should be preserved as important sources of information regarding the Korean history of the Japanese occupation period. Those four tasks are as follow: First, the archivists should study the current and past trends of historical researches. The archivists, who are usually not in the position of having comprehensive access to historical details, must consult the historians' studies and also the trends mirrored in such studies, in their efforts of selecting important historical events and themes. Second, the archivists should determine the level of importance of the officials who worked inside the Joseon Governor General office as they were the entities that produced the very documents. It is only natural to assume that the level of importance of a particular document must have been determined by the level of importance(in terms of official functions) of the official who authorized the document and ordered it to be released. Third, the archivists should be made well aware of the inner structure and official functions of the Joseon Governor General office, so that they can have more appropriate analyses. Fourth, in order to collect historically important documents that involved the Koreans(the Joseon people), the archivists should analyze not only the functions of the Joseon Governor General office in general but also certain areas of the Office's business in which the Japanese officials and the Koreans would have interacted with each other. The act of analyzing the documents only based upon their respective levels of apparent importance might lead the archivists to miss certain documents that reflected the Koreans' situation or were related to the general interest of the Korean people. This kind of evaluation should provide data that are required in appraising how well the Joseon Governor General office's function of devising city plans were documented back then, and how well they are preserved today, utilizing a comparative study involving the Joseon Governor General office's own evaluations of its documentations and the current status of documents that are in custody of the National Archive. The task would also end up proposing a specialized strategy of collecting data and documents that is direly needed in establishing a well-designed comprehensive archives. We should establish a plan regarding certain documents that were documented by the Joseon Governor General office but do not remain today, and devise a task model for the job of primary collecting that would take place in the future.

• The Korean Journal of Archival Studies
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• no.24
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• pp.3-40
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• 2010

In recent time, archival science has been in charge of positively preserving and handling with valuable things, as well as managing established ones, However, even though several archival methodologies that manage contexts among tasks, organizations and subjects exist nowadays, there is a lack of theoretical methodology on archiving focusing on valuable things. In this sense, this article dealt with a theoretical methodology which carries out archiving valuable things and represents it based on the value of records. Also, this paper, which covers a methodology that carries out archiving and representing one focusing on the value of the one to preserve, is divided into three chapters: putting in, managing, and viewing. To begin with, in the chapter of purring in, the methodology of documentation based on a strategy to distinguish and represent the value of the valuable things were explained. In addition, the article tried to explain the definition of how the valuable things based on the value of it can be put in, and presented how to divide the one for representation into the objet and the activity so as to provide an effective approach. At the same time, as this paper took an approach to the value of the one, it proposed a way to be able to do archiving effectively by applying a representation unit which has its own value. Secondly, in the chapter of managing, representation class and metadata for managing with a representable structure was considered. Metadata categories were illustrated in order to present the class from individual records to final representation valuable things and to make representation with ease. Furthermore, in the chapter of viewing, the process of representation using theoretically archived records was explained. In fact, viewing is the descriptive domain in general, yet this paper focused on the conceptional part. As a consequence, in this paper, a series of process was considered, which starts from how the subject of representation was archived to managing it. Moreover, the process has a meaning by itself in that it gives a practical method to be applied. Finally, the paper suggested that the argumentation on representation be expanded in the field of archival science so as to present theoretical grounds in this sort of work.