• Journal of Korean Society of Archives and Records Management
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• v.23 no.1
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• pp.27-45
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• 2023

A source of records is critical and highly valuable for records management. The compositions and functions of an administrative organization, which is the source of public records, are changing according to its frequent reorganizations. In particular, changes in local governments are frequent, and the possibility of change increases over time. The processing department is responsible for various records management tasks as the source and producer of records; however, its scope of qualifications is unclear. As such, this study aims to clarify these sources of records and suggest ways to improve their management. For the objective, this study selected D regional local government and analyzed the forms and frequency of its administrative organizational changes. In particular, the processing department's modified organizational functions and compositions due to reorganizations were also examined. Through the analysis, problems concerning records sources that could arise from changes in the administrative organization and processing department were identified, and improvement plans for records management were suggested.

• Journal of Korean Society of Archives and Records Management
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• v.18 no.4
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• pp.99-124
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• 2018

This study suggests the development of a classification system for the Independent Movement Records of the Ministry of Patriots and Veterans Affairs based on the collection of Gonghun Digital Archive based on sources, subjects, and media types. First, the classification system by source is organized by hierarchy, and the records classified by source are classified into the second category based on the related keyword. Then, the records are classified into 17 media types. Finally, it is described in the citation order of "source-subject-media type." In addition, a meaningful collection using inductive methods based on the subject words is derived. Finally, Gonghun Digital Archive collections are categorized by media types, sources, and subjects so that users can easily find the records. The result of this study is a classification system to support records retrieval of an independent movement collection, and it will become a basis for expanding the accessibility of the user and the service of independent movement records.

• Journal of Korean Society of Archives and Records Management
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• v.2 no.2
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• pp.69-92
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• 2002

The objective of this study is to examine the re cent trend of the interpretation of the Principle of the Provenance in today s new environment of Archives Management and to identify the effective way of the application of the Principle of Provenance to Archives Management. Because of the continued change and the flexibility of the administrative organization and the development of information network, the traditional concept of the Principle of Provenance which put emphasis on a single creator and the physical entity of the archives has been gradually modified to a rather conceptual, abstract and realistic one. A method to apply the recent concept of the Principle of Provenance is to separate the descriptions of the record entity, the creators and the context and use the organic linkage of the separated description areas. Also we can control the provenance from the current stage or even from the pre-current stage by utilizing the classification scheme and the retention schedule. In case of the electronic records, we can manage the provenance and the context by using metadata inherent in the computerized information system. Above all it is critical that we need to structure and control the provenance by building the Korean rules for archival description corresponding to the international standards. And it is another an essential point that we have to develop a guideline for constructing the fond and maintaining its consistency.

• Journal of the Korean Society for information Management
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• v.20 no.1
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• pp.457-488
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• 2003

Public records, produced during the period of Government-General of Chosun. are essential sources for Korean modern history research. The purpose of this study is to provide a guideline for developing function-based classification scheme for the records. This present paper begins with analyzing archival principles regarding the function-based classification. and examines the problems of current arrangement practices. Based on these analyses, it suggests a guideline for constructing a classification system and a functional thesaurus for the public records of Government-General of Chosun. This guideline also covers functional analysis process and some considerations of different classification aspects which are conceptual, verbal and notational.

• Journal of Korean Society of Archives and Records Management
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• v.20 no.1
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• pp.115-137
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• 2020

This study aims to examine the limitations of status that describe archives based on the Archival rules, and to propose a new method using the Records in Context - Conceptual model (RiC-CM) as a solution. Given this, the study conducted literature reviews and case studies. The solutions based on RiC-CM and its effects on the limitations of the existing environment are as follows. First, RiC-CM can describe multiple provenances about archives. This can be solved by defining individual records and provenances as "entity" and expressing their associations as relationships. The interrelation of entities alone can more accurately represent the information of provenances associated with a particular archive, making it easier to identify the overall context that makes records. Second, RiC-CM can link related files. Those that belong to a specific records group (fonds) can be resolved by assigning them to individual entities and making interrelation according to the context that makes records. This method makes it possible to serve information about the context that makes records. From the user's point of view, more options are available for searching records. Third, RiC-CM can link all relevant producer-made records related to a specific production organization. If organizations are related to each other, they can be defined as "entity," and their relationship can be expressed as "associated with." It helps to comprehensively examine the context of provenances. The findings of this study are expected to be used as a basis for future research on RiC-CM, in response to the paradigm shift for electronic records management systems.

• The Korean Journal of Archival Studies
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• no.25
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• pp.47-89
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• 2010

The target of managing electronic records should be the trusted record services to the end-users. The natural characteristics of electronic records yields the drawback in the authenticity aspect and in the integrity aspect, and current standards and methodologies have beed developed to treat this drawback. However the authenticity and the integrity concepts is hardly separated each other and too completed, so alternative "source" concept is introduced and a verification strategy for the origin of electronic records is discussed in this paper. According to this concept, current standards and methodologies may be criticized for the negligence of necessary information organizing/verification, the doubtful long-term verification, and the missing counter-strategy for the verification-failed records. To solve this, needed facters for origin verification is described, new preservation format divided into temporally-fluctuating (variable) part and immutable (fixed) part is proposed, and a strategy to prevent, avoidance, and detection/recovery important records is suggested.

• Journal of Korean Society of Archives and Records Management
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• v.2 no.2
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• pp.39-68
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• 2002

Many problems of archival description in new environments can be solved by building archival authority databases. This study examines function and structure of archival authority records comparing with library authority records, and analyses the archival authority records in NARA system and Australian CRS System which accepts dynamic description process for archival records. Based on these investigations, some development directions for national archival authority database are recommended.

• Journal of Korean Library and Information Science Society
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• v.48 no.2
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• pp.373-403
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• 2017

The purpose of this study is to establish the classification principle of archives for the May 18th democratic uprising in terms of preservation and utilization of it and to develop an integrated classification system for it. For this purpose, it was carried out by the previous research on the classification of records and institutional case analysis. Also, we developed an integrated provenance-based classification system based on the practical analysis on the data held in 3 representative institutions in Gwangju. This classification system was proposed by facets of 'provenance-material-period-media-subject' type. We also proposed the collection-based integrated classification system that reflects on the expansion of archivists' role and the trend of times.

• Journal of Korean Society of Archives and Records Management
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• v.10 no.1
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• pp.31-53
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• 2010

This paper historically examines how the management system of administrative records and court records generated in court were established, and what it's features are. Because the court exercises jurisdictional rights such as confirming the legal rights and responsibilities of Korean nationals, the court records have a unique characteristic compared to general administrative records. In particular, court records are not composed only of rulings generated in courts, but also of various records such as civil case records and criminal case records. In order to understand the legal records management system, we must first identify the method of preservation and management after these records, which have different provenance, pass the court procedures.

• The Korean Journal of Archival Studies
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• no.75
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• pp.5-39
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• 2023

More than 20 years after introducing the public records management system in Korea, the criteria and methodologies for archival appraisal and selection are still unclear. Modern archival appraisal theories have developed in two orientations, such as provenance and pertinence. This study aims to investigate the methodological implications of each theoretical orientation of archival appraisal and to suggest some directions for improving the appraisal practices and policies. Firstly, archival appraisal theories are analyzed according two orientations. Secondly, four methodologies are derived from combining the macro/micro dimension and theoretical orientations. Thirdly, the methodological orientations of the criteria for selecting permanent records presented in the Public Records Management Act are analyzed. Finally, based on these analyses, appraisal policies and practices for selecting the records with permanent value are proposed to be improved.