• Journal of the Korean Society for information Management
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• v.23 no.3 s.61
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• pp.23-48
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• 2006

Record management metadata schema should have robust structure to represent not only elements innate in records itself but also management elements for the life cycle of records according to business activities. To realize these requirement, Information model for record domain is needed and also Metadata framework supporting semantic refinement and data element specialization required in record management business or applications are required. This study analyse main principles and characteristics of metadata scheme, and then suggested a novel method to develope schema systematically and effectively. This study propose information model and set of core data elements of records management based on ISO 15489 and 230381, and show how to implement the record management framework.

• The Korean Journal of Archival Studies
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• no.16
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• pp.3-37
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• 2007

The new environment for records managements requires the revolutionary transition from paper-record management to electric-record management. Capturing contents, contexts, and structure informations of the electric records to preserve the evidentiality, authenticity, and reliability is the outstanding issue. The recordkeeping metadata has been placed at the center of the current issue. This study focused on the establishment of the structures of recordkeeping metadata for current and semi-current stages in the life cycle of records. The reason concentrated on current and semi-current stages is that the authenticity of the record is concerned as the evidence of the business processes. Current and semi-current stages are where the records is able to be produced, captured and managed in the business context. The metadata can be collected and preserved with authenticity. This study explained the relations between entities concerned with producing records and proposed the metadata elements by establishing data model.

• Journal of Korean Society of Archives and Records Management
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• v.22 no.4
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• pp.1-24
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• 2022

This study aims to design the metadata elements for managing and maintaining digitized records resulting from digitization. The digitized records were first defined and characterized, then assigned as copies and surrogates for source records. Next, the factors to be considered when designing metadata elements for digitized records were determined by comparing standards from different countries like the United States and the United Kingdom. As a result of the comparison, establishing a relationship between digitized records and source records, expanding the automatically extracted metadata elements following resource characteristics, and creating metadata for digitization processes and projects were set to be the key tasks of metadata design for managing digitized records. Furthermore, the metadata elements for digital records and digitization processes were designed individually, and the elements to be added for each entity were proposed by referring to standards from other counties.

• Journal of Korean Society of Archives and Records Management
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• v.24 no.2
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• pp.89-112
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• 2024

Metadata is a crucial component of record management, playing a vital role in properly managing and understanding the record. In cases where automatic metadata assignment is not feasible, manual input by records professionals becomes necessary. This study aims to alleviate the challenges associated with manual entry by proposing a method that harnesses ChatGPT technology for extracting records management metadata elements. To employ ChatGPT technology, a Python program utilizing the LangChain library was developed. This program was designed to analyze PDF documents and extract metadata from records through questions, both with a locally installed instance of ChatGPT and the ChatGPT online service. Multiple PDF documents were subjected to this process to test the effectiveness of metadata extraction. The results revealed that while using LangChain with ChatGPT-3.5 turbo provided a secure environment, it exhibited some limitations in accurately retrieving metadata elements. Conversely, the ChatGPT-4 online service yielded relatively accurate results despite being unable to handle sensitive documents for security reasons. This exploration underscores the potential of utilizing ChatGPT technology to extract metadata in records management. With advancements in ChatGPT-related technologies, safer and more accurate results are expected to be achieved. Leveraging these advantages can significantly enhance the efficiency and productivity of tasks associated with managing records and metadata in archives.

• Journal of Korean Society of Archives and Records Management
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• v.10 no.2
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• pp.215-243
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• 2010

The purpose of the study is to evaluate Korean Records Management Metadata Standard with special emphasis on the contextual elements in their implementation aspect, and to provide the direction of the Standard revision for improving the metadata quality of RMS developed by National Archives of Korea. The present paper begins with comparing RMS data and the Standard elements, and examines the problems of current accumulation practices of contextual metadata elements in the RMS. Finally it makes some suggestions concerning the Standard revision as well as RMS function upgrade.

• Journal of Korean Society of Archives and Records Management
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• v.7 no.1
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• pp.39-60
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• 2007

This is a study based on the discussion of current electronic recordkeeping Metadata Standards. These standards form the basis for the International Standards. By analyzing ISO 23081, as well as the Metadata Standards used in Australia, England, and in the public records of Korea, the following were observed. This study puts forward the Metadata elements that apply to current electronic records and recognize their relevance and importance. Those elements can be used as the basis for establishing a future Korean Electronic Records Metadata Standard.

• Journal of Korean Society of Archives and Records Management
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• v.14 no.1
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• pp.25-51
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• 2014

This study proposed a metadata schema for integrated management of festival archives and records produced individually. To achieve the goals, this study reviewed related literature, studied comparison analysis of international standards in Korea, Australia, and England, as well as interviews with festival staffs. With the results of investigation that compared the standardizations related to metadata and analysis of features in festival archives and records, this study proposed a metadata schema to describe various features on festival archives and records. The expectation of this study is that the festival archives and records, which are created in various organizations related to festivals, can be managed effectively. Also, the proposed schema can be used for the establishment of a systematic management for various types of festival archives and records.

• Journal of the Korean BIBLIA Society for library and Information Science
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• v.15 no.1
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• pp.217-242
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• 2004

The main purpose of this study is to analyse and evaluate the metadata elements of 'Records System' and 'Electronic Document System' specifications for Korean government agencies based on functional requirements of ISO 15489. This present paper begins with discussing the characteristics of recordskeeping metada, and extract the metadata elements fulfilling the ISO 15489 functional requirements. And this study tries to compare the metadata elements of current specifications with ISO 15489 elements. Based on these analyses, it suggests the directions for improving current metadata specifications and for developing national metadata standard.

• Proceedings of the Korean Society for Information Management Conference
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• 2005.08a
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• pp.125-132
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• 2005

본 연구는 공공기관에서 생산되는 기록물로서 가장 일반적이고 대표적인 공문서의 장기보존과 접근을 위한 상호운용성을 갖춘 보존 메타데이터 요소를 설정하는데 그 목적이 있다. 구체적으로는 기록물관리 표준인 ISO 15489에서 제안하는 메타데이터 요소와 우리나라의 메타데이터 요소의 비교분석을 통해 전자문서관리시스템의 최고 핵심인 공문서의 보존 메타데이터 항목을 연구하였다. 이는 향후 우리나라 환경에 적합한 표준화된 기록물 보존 메타데이터를 구축하는데 유용한 기초 자료로 활용할 수 있을 것이다.

• Proceedings of the Korean Society for Information Management Conference
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• 2015.08a
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• pp.33-36
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• 2015

오늘날 미술관은 이용자가 원하는 정보를 정확히 파악하여 접근하고 활용할 수 있도록 소장 작품 뿐 아니라, 이와 관련한 미술기록 정보까지 제공하는 것을 고려하고 있다. 따라서 미술기록을 관리하는 업무에 최근 들어 미술계 및 관련 분야에서 아트 아카이브의 관심과 인식이 증가하고 있다. 관련하여 이 연구에서는 국내 국 공립미술관의 미술기록관리 현황 및 메타데이터 레코드 구축 현황을 살펴보았다. 분석 결과 미술작품 관련 여러 미술기록 대상의 기록관리나 관련 메타데이터 구축이 충분히 진행되지 않은 것으로 나타났다. 또한 메타데이터 요소가 여러 유형의 미술기록을 포함하여 기술하기에는 부족한 것으로 파악되었다.