Journal of Korean Society of Archives and Records Management (한국기록관리학회지)

Korean Society of Archives and Records Management (한국기록관리학회)
권호 표지
DOI QR코드

DOI QR Code

Information Assetization of Records: Analysis of Information Asset Management Trends of the National Archives in Each Country

기록의 정보자산화: 각국 국립기록청의 정보자산 관리 동향 분석

  • Received : 2021.10.18
  • Accepted : 2021.11.08
  • Published : 2021.11.30
Download PDF
⟨ Previous Next ⟩

Abstract

In the electronic record environment, there are discussions about the necessity of using records as information, and ISO 15489:2016 defines records as one of the information assets. In acceptance of this concept of information assets, the national archives of each country have established related policies and guidelines to actively promote information asset management. This paper intends to analyze the information asset management policies and guidelines that are established by the national archives of each country. This is to identify global trends for information assetization of records in the digital environment and derive benchmarking factors for seeking institutional establishment in Korea. To this end, the definition of records in ISO standards and related research results are analyzed to investigate the conceptual origins of information assets. Moreover, the actual cases about information asset management of the national archives of the United Kingdom, New Zealand, and Australia are investigated. Based on this, the implications of overseas cases and issues to be supplemented to establish the relationship between records and information assets are presented as a part of seeking institutional establishment in Korea.

전자기록 환경을 맞아 기록이 지닌 정보로서의 활용 필요성을 제기하는 논의들이 제기되고 있으며, 이에 ISO 15489:2016에서는 기록을 정보자산 중 하나로 규정하였다. 이러한 정보자산 개념을 수용해 각국 국립기록청에서는 관련 정책 및 지침을 수립해 정보자산 관리를 적극적으로 추진하고 있다. 이에 본고에서는 각국 국립기록청에서 추진 중인 정보자산 관리 정책 및 지침을 분석하고자 한다. 이는 디지털 환경을 맞아 기록의 정보자산화를 위한 세계적 동향을 파악함과 더불어, 향후 우리나라의 제도적 방안 모색을 위한 벤치마킹 요소를 도출하기 위해서이다. 이를 위해 우선 기록관리 분야에서의 정보자산에 대한 개념적 기원을 조사하기 위해 기록관리 국제표준에서의 기록에 대한 정의 및 관련 연구성과들을 분석하였다. 이어 정보자산 관리에 대한 정책 및 지침을 수립해 운영 중인 영국, 뉴질랜드, 호주 국립기록청의 실제 사례들을 조사하였으며, 이를 통해 우리나라의 제도적 방안 모색을 위한 일환으로 해외 사례의 시사점과 함께, 기록과 정보자산의 관계 정립을 위해 보완해야 할 사안들을 제시하였다.

Keywords

Acknowledgement

이 논문은 2020년 대한민국 교육부와 한국연구재단의 지원을 받아 수행된 연구임 (NRF-2020S1A5B5A16082244).

References

  1. Guideline on Information Assets Management, No.321, November 4, 2020.
  2. Information and Documentation - Records Management - Core Concepts and Vocabulary. KS X ISO 30300:2020.
  3. Information and Documentation - Records Management - Part 1: Concepts and Principles. KS X ISO 15489:2001.
  4. Information and Documentation - Records Management - Part 1: Concepts and Principles. KS X ISO 15489:2016.
  5. Jeong, Ki Ae (2010). A Study on the Implications of the MSR Standards for the Development of Records Management Practice in Korea. Journal of Korean Society of Archives and Records Management, 10(2), 171-192. https://doi.org/10.14404/JKSARM.2010.10.2.171
  6. Jun, Bo Bae & Seol, Moon Won (2021). Implementation Plan to Ensure Digital Continuity of University Information Resources. Journal of Korean Society of Archives and Records Management, 21(1), 141-161. https://doi.org/10.14404/JKSARM.2021.21.1.141
  7. Public Records Management Act, No.16661, December 3, 2019.
  8. Seol, Moon Won (2020). Managing Information as Records Asset: Public Records Policies in the Digital Transformation Era. Korean Society of Archival Studies, 63, 5-36. https://doi.org/10.20923/kjas.2020.63.005
  9. Acland, G. (1992). Managing the Record rather than the Relic. Archives and Manuscripts, 20(1), 57-63.
  10. ANZ (2011). Digital Continuity Action Plan: Managing Information for Public Sector Efficiency. Archives New Zealand.
  11. ANZ (2016). Information and Records Management Standard. Available: https://archives.govt.nz/files/Information%20and%20records%20management%20standard%2016%2FS1
  12. ANZ (2018). Key Definitions. Available: https://archives.govt.nz/files/Keydefinitions
  13. ANZ (2020a). Key Obligations: Public Records Act 2005. Available: https://archives.govt.nz/files/Keyobligations-PublicRecordsAct200516%2FF6
  14. ANZ (2020b). Information Assets. Available: https://archives.govt.nz/manage-information/how-to-manage-your-information/planning-and-strategy/information-ssets/in formation-assets-overview
  15. ANZ (2020c). Information Assets: Identification and management(17/F23 v1.2). Available: https://archives.govt.nz/files/Informationassets-Identificationandmanagement17%2FF23
  16. Bearman, D. (1994). Electronic Evidence Strategies for Managing Records in Contemporary Organizations. Pittsburgh: Archives & Museum Informatics.
  17. Boles, F. & Greene, M. (2001). Confusing the Bun for the Burger: Rehabilitating the Role of Content in the Archival Context. Schweizerische Zeitschrift fur Geschichte, 51, 424-47. Available: https://www.e-periodica.ch/cntmng?pid=szg-006%3A2001%3A51%3A%3A89
  18. Brothman, B. (2002). Afterglow: Conceptions of Records and Evidence in Archival Discourse. Archival Science, 2(3/4), 311-342. https://doi.org/10.1007/BF02435627
  19. Ceeney, N. (2008). The Role of a 21st-Century National Archive: The Relevance of the Jenkinsonian Tradition, and a Redefinition for the Information Society. Journal of the Society of Archivists, 29(1), 57-71. https://doi.org/10.1080/00379810802499868
  20. Clarke, S. (2009). Crowded Out: Records Management and the Web 2.0 Phenomenon. Archives and Manuscripts, 37(1), 118-133.
  21. Cox, R. J. (2001). Managing Records as Evidence and Information. Westport, Connecticut: Quorum Books.
  22. Delmas, B. (2001). Archival Science Facing the Information Society. Archival Science, 1(1), 25-37. https://doi.org/10.1007/BF02435637
  23. Department of Internal Affairs (2015). Government Enterprise Architecture: Information Asset Catalogue Template Guidelines (Version 2.0). Available: https://snapshot.ict.govt.nz/resources/digital-ict-archive/static/localhost_8000/assets/Guidance-and-Resources/Information-Asset-Catalogue-Template/Information-Asset-Catalogue-Guidelines-v2.0-Approved.pdf
  24. Dollar, C. M. (1993). Archivists and Records Managers in the Information Age. Archivaria, 36, 37-52.
  25. Duranti, L. (2001). The Impact of Digital Technology on Archival Science. Archival Science, 1(1), 39-55. https://doi.org/10.1007/BF02435638
  26. Eiring, H. L. (2002). The Evolving Information World. Information Management Journal, 36(1), 20-24.
  27. Ellis, J. & Bustelo, C. (2012). Management Systems for Records. Available: https://www.iso.org/news/2012/01/Ref1524.html
  28. Hare, C. E. (1998). Records Management in the Next Millennium: Conference Report. Records Management Journal, 8(2), 113-117. https://doi.org/10.1108/eum0000000007234
  29. Healy, S. (2001). ISO 15489 Records Management: Its Development and Significance. Records Management Journal, 11(3), 96-103. https://doi.org/10.1108/EUM0000000007271
  30. Henry, L. (1998). Schellenberg in Cyberspace. American Archivist, 16(2), 309-327. https://doi.org/10.17723/aarc.61.2.f493110467x38701
  31. Hinton, B. (2008). On Records, Information and Knowledge Management Srrategy. Available: https://bradhinton.wordpress.com/2008/08/07/on-records-information-and-knowledge-management-strategy/
  32. Klareld, A. S. (2015). Isn't It Information Assets We're Really Talking about?' A Discourse Analysis of a Panel Discussion on Digital Archives. Archives and Records, 36(2), 167-178. https://doi.org/10.1080/23257962.2015.1058245
  33. McLean, J. (2002). Developing and Maintaining an Effective Records Management Programme. ISO Bulletin, 2002(2), 21-25.
  34. McLeod, J. (2003). Assessing the Impact of ISO 15489: A Preliminary Investigation. Records Management Journal, 13(2), 70-82. https://doi.org/10.1108/09565690310485298
  35. Myburgh, S. (2002). Strategic Information Management: Understanding a New Reality. Information Management Journal, 36(1), 36-43.
  36. NAA (2015). Digital Continuity 2020 Policy. Available: https://www.naa.gov.au/information-management/information-management-policies/digital-continuity-2020-policy
  37. NAA (2017). Information Management Standard for Australian Government. Available: https://www.naa.gov.au/information-management/information-management-standards/information-management-standard-australian-government
  38. NAA (2020). Conducting an Information Review. Available: https://www.naa.gov.au/information-management/information-governance/conducting-information-review
  39. NAA (2021a). The Building Trust in the Public Record: Managing Information and Data for Government and Community Policy. NAA. Available: https://www.naa.gov.au/sites/default/files/2021-05/building-trust-in-the-public-record-managing-information-and-data-forgovernment-and-community.pdf
  40. NAA (2021b). Designing and Maintaining an Information Asset Register. Available: https://www.naa.gov.au/information-management/information-governance/conducting-information-review/designing-andmaintaining-information-asset-register
  41. New Zealand Government (2020). Public Records Act 2005, Available: https://www.legislation.govt.nz/act/public/2005/0040/latest/DLM345537.html
  42. O'Shea, G. (1996). Keeping Electronic Records: Issues and Strategies(1). Provenance, 1(2). Available: http://www.provenance.ca/1995-2000backissues/vol1/no2/features/erecs1a.htm
  43. Recordkeeping Innovation (2016). Introducing the Revised International Standard on Records Management, ISO 15489:2016.
  44. Roberts, D. (1998). The New Australian Records Management Standard. State Records New South Wales. Available: http://www.records.nsw.gov.au/publicsector/rk/sacramento/sacramento.htm
  45. Shepherd, E. & Yeo, G. (2003). Managing Records: A Handbook of Principles and Practice, London: Facet Publishing.
  46. Sprehe, J. T. (2005). The Positive Benefits of Electronic Records Management in the Context of Enterprise Content Management. Government Information Quarterly, 22(2), 297-303. https://doi.org/10.1016/j.giq.2005.02.003
  47. Sutcliffe, P. (2003). Building the Corporate Memory in the E-environment. Records Management, 13(2), 51-53. https://doi.org/10.1108/09565690310485261
  48. The Cabinet Office (2018). Guidance on the IAO Role(1.3). Available: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/706951/Guidance_on_th e_IAO_Role_-_May_2018.pdf
  49. Thibodeau, K. (2009). The Survival of Records (and Records Management) in the Twenty-First Century. Presented at Our Professional Identities in a World Gone Digital" - An International Symposium The University of British Columbia, Vancouver, BC, Canada.
  50. TNA (2017a). Managing Digital Continuity. Available: http://www.nationalarchives.gov.uk/documents/information-management/managing-digital-continuity.pdf
  51. TNA (2017b). Understanding Digital Continuity. Available: http://www.nationalarchives.gov.uk/documents/information-management/understanding-digital-continuity.pdf
  52. TNA (2017c). Identify Information Assets and Business Requirements. Available: https://www.nationalarchives.gov.uk/documents/information-management/identify-information-assets.pdf
  53. TNA (2017d). Mapping the Technical Dependencies of Information Assets. Available: https://www.nationalarchives.gov.uk/documents/information-management/mapping-technical-dependencies.pdf
  54. Yeo, G. (2007). Concepts of Record (1): Evidence, Information, and Persistent Representations. American Archivist, 70(2), 315-343. https://doi.org/10.17723/aarc.70.2.u327764v1036756q
  55. Yeo, G. (2018). Records, Information and Data: Exploring the Role of Record-keeping in an Information Culture. London: Facet Publishing.
  56. 渡邊健, 小谷允志, 伊藤真理子, 小根山美鈴, 白川栄美, 山田敏史 (2014). 記録管理の国際標準 ｢ISO 30300｣ への期待と 和訳試案. 情報管理, 57(5), 315-322. Available: https://doi.org/10.1241/johokanri.57.315
  57. 中島康比古 (2016). 記録管理の国際標準ISO15489-1の改定について. アーカイブズ, 61.